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The Board of Directors of Brooktrails Township Community Services District met in regular session January 10, 2006 at 7:00 p.m. at the Brooktrails Community Center.
A. PLEDGE OF ALLEGIANCE
B. ROLL CALL
Roll call showed the following Directors present: Horrick, Skezas and Orth. Director Ziady was absent with notice. Director Williams arrived at 7:01 p.m. Also present were General Manager Chapman and District Counsel Neary.
REPORT ON CLOSED SESSION
None.
C. ADDITIONS/ADJUSTMENTS TO THE AGENDA
Director Orth asked about Item I(13) on the Action Agenda and whether it would be tabled. Discussion followed that this would be addressed when that item was reached.
D. MINUTES OF PREVIOUS MEETINGS
1. December 13, 2005 - Director Horrick moved to approve the minutes as presented; Director Orth seconded. The motion carried unanimously.
E. SPECIAL PRESENTATION
None.
F. PUBLIC HEARING
2. Solid Waste of Willits Rate Increase Proposal. General Manager Chapman briefly discussed the 3.89% rate increase ($11.16 annual increase for an average customer). President Skezas opened the hearing at 7:05 p.m. There were no comments or questions from the public. President Skezas closed the hearing at 7:06 p.m.
G. PUBLIC COMMENTS
None.
H. CONSENT CALENDAR
3. Review of Accounts Payable Report and authorization to issue checks. Director Orth moved to approve payment of the outstanding invoices; Director Horrick seconded and the motion carried unanimously.
4. Retroactive approval of second check run in December 2005 and of specific check issued December 2, 2005 to Kevin Stewart. Director Orth moved to approve payment of the second check run and of the specific check issued to Kevin Stewart for $900.00; Director Horrick seconded and the motion carried unanimously.
5. Approval of disbursements for Clearwell/Backwash Project for December 2005 totaling $118,593.02. Director Horrick moved to approve these payments; Director Orth seconded and the motion carried unanimously.
I. ACTION AGENDA
6. Consideration of resolution approving Solid Waste of Willits rate increases effective February 1, 2006. Director Orth moved to adopt Resolution 2006-1 approving the rate schedule for garbage collection and curbside recycling effective February 1, 2006; Director Horrick seconded. Roll-call vote was as follows:
AYES: Directors: Williams, Orth, Horrick, Skezas
NOES: Directors: None
ABSENT: Directors: Ziady
7. Board appointment to Solid Waste Task Force. Directors commented that there had not
been any meetings of this group for some time. Gerry Ward of Solid Waste of Willits informed that
there has been a recommendation to disband that group and replace it with an "AB 939 Task Force" group (composed of board members of the Mendocino Solid Waste Management Authority). He has expressed his concern that the new task should include people other than elected officials and said he believes there will be an advisory citizens group.Director Orth said that if we wished to have a delegate to that committee, we could do that in future. Therefore, no action was taken on this agenda item.
8. Report of District Committee Membership Status / Request of Gino Zalunardo for Appointment to BARC and Finance Committee. General Manager Chapman said he had spoken with Mr. Zalunardo, noted his resume, and planned to meet with him soon. He said that Chuck Harden had also expressed some initial interest in joining BARC. Director Orth moved to appoint Gino Zalunardo to the Finance Committee, and to the Brooktrails Architectural Review Commission for a BARC term expiring December 31, 2008; Director Horrick seconded and the motion carried unanimously.
9. Regular and Annual Meetings. Directors consented that Saturday, March 11, 2006 would be the Annual Planning Session, and Saturday, April 8 would be the budget meeting. President Skezas asked that the regular Board meeting of June 13 be changed to Monday, June 12, 2006 due to a conflict, and the directors agreed. Director Orth said he would be absent for two weeks in June and might miss both regular meetings that month. Saturday, September 9, 2006 was chosen as the date for the Community Forum meeting. Director Orth moved that the dates be set as agreed above; Director Horrick seconded and the motion carried unanimously.
10. AB 1234 Ethics Training. District Counsel Neary said that typically private sector providers jump in to provide the training, and he agreed that better opportunities for the training, by classes or online, should surface later in the year. Director Orth suggested asking LAFCO about such classes. Director Williams said he wanted to attend the class in Sacramento this April.
Director Orth moved to approve expenditure of up to $1,800 in total for the directors' AB 1234 training for the current budget year; Director Horrick seconded and the motion carried unanimously.
General Manager Chapman said he would update the Board at the first March meeting.
11. Consideration of resolution amending Res. 1998-7 (financial procedures of District/check signing). General Manager Chapman said that he could live with the current requirement of two signatures on checks, but stressed that he also brings every payment to the Board for approval. However, timely payments are important and he believed the directors' current schedules could affect this. Director Horrick noted there was a trend toward discontinuing two-signature rules, but because this is a change in internal controls it might be appropriate to run it by auditor Terry Krieg. General Manager Chapman said he had already checked with Mr. Kreig and that his answer was that it was a Board policy decision. He then further noted that on the draft resolution, last sentence of Section 5, the $300.00 limit needed to be raised because the limit was was out of date with the reality of expenditures. [Note: during this discussion, the directors were referring in error to the text of Res. 1998-7 rather than the proposed new resolution, which would delete the entirety of the old Section 5.] Director Orth moved that a new resolution be prepared for the next meeting with a limit of $700.00; he stressed the need to not revisit the issue every year. When Mr. Chapman was asked by Director Skezas what his comfort level was, Mr. Chapman said he would prefer a $1,000.00 limit given the multi-million dollar budget.
Director Orth amended his motion accordingly; Director Horrick seconded. President Skezas noted that we had a draft resolution but that that item was not included. The conversation then turned back to the one-signature suggestion. Director Orth said his motion included that. Discussion followed about whether the one-signature suggestion was being passed at this meeting. Director Williams suggested that two separate resolutions be prepared. Director Orth withdrew his motion. Director Williams moved to approve Resolution 2006-2 as submitted; Director Orth seconded. Roll-call vote was taken as follows:
AYES: Directors: Williams, Orth, Horrick, Skezas
NOES: Directors: None
ABSENT: Directors: Ziady
12. Consideration of capital acquisition of used air compressor from Little Lake Fire District to fill oxygen tanks. General Manager Chapman explained that Little Lake Fire District had received a grant to purchase a new and larger air compressor for filling oxygen tanks. He then described the desirability of purchasing their older unit. While Little Lake Fire Department had opportunities to sell this unit to other fire departments, they preferred Brooktrails because we were such a close neighbors. Mr. Chapman explained the terms: $1,000.00 down; $4,000.00 balance to be paid by July 15, 2006. Director Orth moved to authorize the General Manager to purchase the compressor for $5,000.00, with $1,000.00 as down payment and the balance of $4,000.00 to be paid by July 15, 2006. He also asked staff to thank Little Lakes Fire Department for this equipment. Director Horrick seconded. Director Williams commented that he was pleased to see this type of relationship between the two fire departments. The motion carried unanimously.
13. Consideration of receiving Wilkening job description report. President Skezas noted that the report would simply be received at this time, and discussed at a later meeting. Director Horrick moved to receive the report and authorize payment to Mr. Wilkening; Director Orth seconded, and the motion carried unanimously.
14. Administrative forms updating / updated Site Development Packet. General Manager Chapman commented on distinguishing between a forms update and a formal change in policy, the latter being required to go before the Board. He said that in order to clear up any confusion, he was now requesting specific authorization by the Board to make updates to District forms as needed. Director Orth noted that the Specific Plan Committee went through the Site Development Review packet and had suggested that dates be placed on pages to indicate date of last revision, and suggested staff do this. As to the proposed update of the Site Development Review packet, he suggested that on page 12, "Notice to Builders," the sentence regarding construction meters be done in boldface type for emphasis. He stressed that this language represents the District's enforcement power. Director Williams noted an error on page 1 of the packet. Director Orth moved to authorize the General Manager to cause administrative procedures and forms to be automatically updated, generated and corrected as needed. Director Horrick seconded. Bob Terry said that the Committee had not actually made suggestions for changes to the site development packet, but had simply noted in their attempt to review it what they saw was not current. President Skezas suggested leaving blanks for things such as rates, to avoid having to re-do forms. The motion carried unanimously.
J. ADDITIONS TO FUTURE AGENDAS. General Manager Chapman said he recently learned he would not be able to get the Flynn matter (parking on the greenbelt) on the agenda for the next meeting as expected because Ms. Flynn’s attorney had not yet responded. It was not clear whether Ms. Flynn had actually purchased the lot she had proposed to exchange for the greenbelt land. He said he would send an administrative letter telling Ms. Flynn and Ms. Austin that in the meantime, he expected no parking on the greenbelt. Mr. Chapman changed topic and said that he now had new numbers for the sewer report of June 30, 2005 and this would come to the Board at the next meeting.
Director Orth said he would like to see certificates of appreciation for successful grant writers and for firefighters. General Manager Chapman said that he would like to eventually see a recognition award for Richard Estabrook, for his water model. President Skezas said Director Ziady had stated she would like the greenbelt discussion moved to a February meeting, because her pending surgery would make it difficult for her to prepare in time otherwise.
K. SPECIAL REPORTS
Directors: None.
District Counsel: None.
General Manager Chapman: The General Manager praised the crew's work during the three-day storm and said Robert Melluish had worked as much as 18 hours a day. In another event, he had a discussion with the head of Mendocino County Air Quality, Dean Wolbach, and it appeared that that the District did not need to prepare a Smoke Management Plan with Air Quality for burning. However, it was agreed that some piles would be burned at the Goose Road compound yard (2,000’ elevation). Thirdly, he asked how the Board wished to handle the Specific Plan Advisory Committee letter regarding zoning recommendations. Director Orth, new delegate to that committee, said he believed that District Counsel and staff should answer their questions. He pointed out that if zoning were based on lot size as they suggest, you would see future lot mergers done and duplexes and triplexes then built on them, and that this would defeat the intentions of the Specific Plan. He felt that staff should point out to the committee the kinds of issues involved and that this would be an educational process. He referred also to the restriction on increasing density near the airport. He said he would like the Board to eventually assign a work plan to the Specific Plan committee covering things that need to be done before the next Specific Plan update, such as the hillside ordinance, which would allow people to build on their lots in the most environmentally sane fashion without having to apply for variances in every instance.
President Skezas said that the president of BPOA, Warren Miller, has been in the hospital for some time; however, BPOA did approve the Community Center lease and will have the vice-president sign it.
General Manager Chapman clarified that the vandalism in the Ohl Grove consisted of ripping the sides off the old buildings. He commented there really was no way to secure them.
L. PUBLIC COMMENTS
None.
M. ADJOURNMENT
Director Horrick moved to adjourn and President Skezas declared the meeting of
January 10, 2006 closed at 7:50 p.m.
GEORGE C. SKEZAS
President
MICHAEL V. CHAPMAN
Secretary to the Board of Directors
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