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MINUTES
BROOKTRAILS TOWNSHIP COMMUNITY SERVICES DISTRICT
BOARD OF DIRECTORS
BROOKTRAILS COMMUNITY CENTER
24850 Birch Street, Willits, CA 95490
June 8, 2004 |
The Board of Directors of Brooktrails Township Community Services District met in regular session on June 8, 2004 at 7:00 p.m. in Brooktrails Community Center. However, due to a defective videotape, these minutes have been reconstructed from memory by participants. The meeting was shorter than usual, about 35 minutes.
A. PLEDGE OF ALLEGIANCE
B. ROLL CALL
Roll call showed the following Directors present: Horrick, Skezas, Pohlson and Orth. Also present were General Manager Chapman and District Counsel Neary. Director Ziady was unable to be present.
REPORT ON CLOSED SESSION
The Board received information from and instructed Counsel concerning one anticipated item of litigation. The Board also met with and gave direction to its labor negotiator Mike Chapman.
C. ADDITIONS/ADJUSTMENTS TO THE AGENDA
General Manager Chapman pulled the Platta water account adjustment from the agenda because Mrs. Platta had called and requested it to be pulled. The General Manager advised her that the District would lien her property for a water leak bill.
D. MINUTES OF PREVIOUS MEETINGS
1. May 25, 2004 - Director Horrick moved to approve the minutes of May 25, 2004 and Director Pohlson seconded.
The motion was carried unanimously.
E. SPECIAL PRESENTATION
None.
F. PUBLIC HEARING
2. Public Hearing on Budget for FY 2004-2005 - Public comment was invited but no public comment was made. Additionally,
General Manager Chapman briefed the Board of Directors on some specific adjustments to the proposed budget as specified in his memorandum. In particular, he noted several project modifications including the concept of a $300,000 rubber dam spillway; a $45,000 bypass valve dam project; and the $336,000 clearwell project portion duly noted in the Water Capital Facility Fund. Director Pohlson questioned whether the fund designation for Chipp's House revenue had been corrected and Mr. Chapman advised that it had been.
G. PUBLIC COMMENTS
None.
H. CONSENT CALENDAR
3. Review of Accounts Payable Report and authorization to issue checks. Director Horrick moved to approve the report and authorize issuance of checks and to approve retroactively the fire truck payment. The motion was seconded by Director Skezas and passed unanimously.
I. ACTION AGENDA
4. Appeal for a water leak billing (Mrs. Platta) - Pulled.
5. Approval and Signing of Fire Tax Ballot "Statement that Argument in Favor of Tax Is True and Correct - General Manager Chapman advised the Board that the Elections Office had earlier told the District this form would not be necessary. However, Anne Holden from the Elections Office was now requesting it. The Directors concurred and signed the original form for presentation to the Elections Office.
6. Clearwell/Backwash Ponds Project Mitigated Negative Declaration - At the request of President Orth this item was tabled to the next meeting so that the Directors would have time to review the mitigated negative declaration document being considered.
7. Consideration of Water Tank Specifications - General Manager Chapman reviewed the list of regulations recommended by the Specific Plan Update Committee for private property water storage tanks in Brooktrails. He reviewed additional points raised in his memorandum on the subject. Discussion ensued about various aspects of the specifications, in particular whether the District should allow trucked-in water to be used to fill the tanks, and whether neighbors should be given notice prior to approval and have any right of refusal or voice in tank placement. The Board concurred that because of the District's legal status as a water utility, trucked-in bulk water would not be allowed for tanks within Brooktrails. The Board also concurred that all tanks, wherever located, should be appropriately screened from view as approved by the District Architect. The Board directed staff to forward this matter to District Architect Bob Axt for his review, and then bring the matter back to the Board.
J. SPECIAL REPORTS
General Manager Chapman briefed the Board as to the points contained in his memo. He discussed briefly the Quarry Site mitigation and said the District was still waiting for bids.
K. PUBLIC COMMENTS
A Brooktrails resident asked the Board when the District would be drilling wells in the Blue Lake area, as she was planning to perhaps buy an additional lot, and have a merger performed, and build. Director Pohlson clarified for her that a well in her area would not necessarily make water available for her parcels, and suggested that she contact the District Office and learn about the procedure for getting on the "waiting list" of persons who have submitted plans and will be ready to build once the moratorium is lifted.
L. ADJOURNMENT
Director Horrick moved to adjourn and President Orth declared the meeting of June 8, 2004 closed.
MICHAEL V. CHAPMAN
Secretary to the Board of Directors
CHARLES A. ORTH,
President
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