The Board of Directors of Brooktrails Township Community Services District met in regular session on January 27, 2004 at 6:57 p.m. in Brooktrails Community Center.
A. PLEDGE OF ALLEGIANCE
B. ROLL CALL
Roll call showed the following Directors present: Ziady, Horrick, Skezas, Pohlson and Orth. Also present was General Manager Chapman. District Counsel Neary arrived at 7:04 p.m.
C. ADDITIONS/ ADJUSTMENTS TO THE AGENDA
President Orth requested addition of the introduction of the District=s new Administrative Assistant.
Director Skezas requested that the items regarding amendment to the personnel code be referred back to closed session for further discussion.
D. MINUTES OF PREVIOUS MEETINGS
January 13, 2004
Director Ziady questioned Item 8, as to whether Mr. Estabrook suggested an additional weir or in fact suggested an alternative. The Board briefly discussed and concluded that the recommendation was for an additional meter installation.
President Orth clarified with regard to Item 5 that Director Skezas has been appointed as an alternate on the Willits Bypass Project Development Team and Director Ziady as an alternate on the Recreation/Greenbelt Committee. He requested that the minutes reflect that distinction.
Director Skezas moved to approve the minutes of January 13, 2004 as amended. The motion was seconded by Director Ziady and passed unanimously.
E. SPECIAL PRESENTATION
General Manager Chapman presented Lily Phoenix, new Administrative Assistant for the District, to the Board.
F. PUBLIC HEARING
None
G. PUBLIC COMMENTS
Bob Terry of Poppy Lane commented on recent media coverage of a new law which would apparently require volunteers who temporarily take over for paid employees and are paid for doing so to be treated from that point as part-time employees and paid accordingly, and inquired of staff and Board as to their awareness of the situation. President Orth responded briefly that it is not yet known whether this will affect volunteer fire departments, and that if it is found to affect them the fire departments will jointly seek an exemption. President Orth requested that the matter be reviewed further and placed as a future agenda item.
H. CONSENT CALENDAR
2. REVIEW OF ACCOUNTS PAYABLE REPORT AND AUTHORIZATION TO ISSUE CHECKS
3. RETROACTIVE APPROVAL OF ACCOUNTS PAYABLE REPORT DATED DECEMBER 23, 2003
Director Skezas moved to approve the reports and authorize issuance of checks. The motion was seconded by Director Horrick and passed unanimously.
I. ACTION AGENDA
4 . REPORT OF WATER PROCESSED VS. WATER SOLD
General Manager Chapman reviewed the charts, tables and figures contained in the annual water report for the Board, summarizing that the water loss trend has decreased over the past five years and recent tier structure changes have increased conservation. President Orth questioned why the chart on page 1 of the report showed a greater percentage change in new hookups for sewer (7%) than for water (4%). General Manager Chapman offered to review the data. He stated that Mark Vogel, the District=s engineer, feels that the greater the customer base, the better the loss ratio will be, and that the percentages are acceptable, given industry standards.
Board members commented among themselves and responded to the public regarding the data in the report. President Orth commented that the numbers are very good and he invited the public to continue to watch for and report leaks.
Bob Terry commented that according to Mark Vogel=s report, the loss is independent of flow as it has remained fairly constant over 20 years. President Orth responded that the loss does vary by month, with months with the greatest water delivery having the least loss.
General Manager Chapman advised that the District has been notified by Bruce Burton, District Engineer, that it has been released from Conditions 2 and 3 of the compliance order, as the District has now addressed the water loss issue and complied with the emergency conservation order.
President Orth commented that the District consumption rate of 174 gal./day per single-family residence is extremely low and that while the State did question it initially, they now accept the figure as accurate.
Claudia Reed of the Willits News asked why there is a difference between water pumped and water sold. President Orth and General Manager Chapman responded that all water systems have some loss. They added that historically the District spends more time checking for leaks in the Spring Creek area than in other areas of the District.
Director Skezas moved to accept the General Manager=s water report.
The motion was seconded by Director Horrick and passed unanimously.
Arthur Ecke of Padula Drive presented his concern that people like himself who already stringently conserve water would be unable to conserve more if mandated to cut back further under blanket emergency conservation measures. He described the various water-saving measures he has taken. President Orth responded that a customer such as Mr. Ecke would not be affected by the conservation measures. Director Horrick advised that the conservation ordinance does provide procedure for relief as well.
Another audience member commented that a family has been bathing in Lake Emily.
5. CONSIDERATION OF A RESOLUTION AMENDING RESOLUTION NO. 2004-2 TO AMEND SECTION 5.14 (ADMINISTRATIVE EMPLOYEES) OF THE PERSONNEL RULES AND REGULATIONS.
6. CONSIDERATION OF A RESOLUTION AMENDING RESOLUTION NO. 2003-22 TO AMEND SECTION 2 REGARDING CLASSIFICATION OF EMPLOYEES.
General Manager Chapman clarified that these two agenda items, discussed earlier in Executive Session, cover amendments to Resolutions 2003-22 and 2004-02 and proposed that the Superintendent of Utilities be compensated hourly for duty pay and after-hours and should be removed from the provision of the accrual of 1.54 hours of vacation per pay period.
Director Skezas reiterated that the two items are interrelated and proposed that they both be referred back to closed session, with no action taken at this meeting.
J. SPECIAL REPORTS - GENERAL MANAGER
General Manager Chapman reported some difficulties in getting the well test going. Mark Vogel will do the mathematical analysis.
As to the clearwell, he reported that the District will be required to have a geological soils stability report, with testing as deep as the proposed height of the tank.
He also reported that the City of Willits has responded regarding the airport spoils site, a letter was written as directed regarding the Willits Bypass, and some greenbelt damage was done by young children, whose parents cooperated to accomplish mitigation.
K. PUBLIC COMMENTS
None.
L. ADJOURNMENT
Director Horrick moved to adjourn and President Orth declared the meeting of January 27, 2004 closed at 7:28 p.m..
MICHAEL V. CHAPMAN
Secretary to the Board of Directors
CHARLES A. ORTH,
President
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