The Board of Directors of Brooktrails Township Community Services District met in regular session on February 11, 2003 at 7:00 p.m. in Brooktrails Community Center.
A. PLEDGE OF ALLEGIANCE
REPORT ON CLOSED SESSION
President Skezas reported that the Board had met in closed session and given direction to Labor Negotiator, Mike Chapman, for the upcoming year.
B. ROLL CALL
Roll call showed the following Directors present: Pohlson, Horrick, Venturi, Orth and Skezas. Also present were General Manager Chapman and District Counsel Neary.
C. ADDITIONS/ ADJUSTMENTS TO THE AGENDA
None
D. MINUTES OF PREVIOUS MEETINGS
Director Orth moved to approve the minutes of January 28, 2003, as written, seconded by Director Venturi. Motion passed unanimously.
E. SPECIAL PRESENTATION
JOHN DEBOICE, OSCAR LARSON & ASSOCIATES FINAL ENGINEERING REPORT ON THE CLEARWELL / BACKFLOW PROJECTS
General Manager Chapman introduced John DeBoice who took the podium.
Mr. DeBoice reviewed the three items addressed in the report, contact time for disinfection, the need for additional storage, and the handling of backwash water and sludge.
Using the overhead projector, Mr. DeBoice reviewed the options available to the District and the comparative costs. The cost for the recommended baffling in the clearwell and the 100,000 gallon additional storage tank was approximated at $300,000. The cost of recommended backwash system, which would allow the backwash water to be pumped into Lake Ada Rose, was approximated at $290,000.
Mr. DeBoice answered questions from the Board regarding expansion at the treatment plant, and the effect the location of the proposed additional tank would have on future options.
After a brief question and answer session with audience members, President Skezas thanked Mr. DeBoice for attending.
F. PUBLIC HEARING
2. PROPOSED ADJUSTMENTS TO THE WATER AND SEWER HOOKUP FEES
General Manager briefly summarized the report which recommended increasing the water and sewer hookup fees to $6,200.00 and 3,567.00, respectively.
President Skezas opened the public hearing at 7:35 p.m.
Bob Parker, resident of Rohnert Park and property owner since December, expressed frustration about the noticing procedure. He suggested mailing notice to all property owners, and allowing applicants who receive plan approval from the District to pay the current fee.
Carolyn Howard, resident of the District for approximately one year, suggested allowing property owners to purchase water hookups in advance of development plans.
Another property owner came forward who felt that doubling the hook up fee was excessive. He also suggested charging the monthly base rate to those who have purchased the hook up fee in advance, and putting a limit on the time a property owner has to build after payment of the hookup fee.
Director Orth urged the audience members to utilize the District's website for information, and suggested including the website address on the annual postcard mailing.
Ms. Howard voiced concern that the fees would eventually become so expensive that some residents may not be able to afford to build. She also commented that the water rates in Brooktrails were triple of those in the Bay Area. General Manager Chapman explained to her how the rates are determined.
Hearing no other comments, President Skezas closed the public hearing at 8:16 p.m.
Director Orth moved to adopt 2003-5, seconded by Director Venturi. The vote on the motion was taken as follows:
AYES: Directors: Pohlson, Horrick, Venturi, Orth, Skezas
NOES: Directors: None
ABSENT: Directors: None
Resolution No. 2003-5 Adopted
G. PUBLIC COMMENTS
Bob Houtz, resident of Harrah Place, came forward to report suspected violations of the building codes at four locations in the District. General Manager Chapman offered to report the violations to the County Department of Planning and Building. Director Venturi suggested that Mr. Houtz utilize the District's Request for Action procedure to expedite the process. Mr. Houtz urged the Board to establish an architectural advisory committee.
Robert Terry, resident of Poppy Lane, reiterated Mr. Houtz's concerns.
H. CONSENT CALENDAR
2. REVIEW OF ACCOUNTS PAYABLE REPORT AND AUTHORIZATION TO ISSUE CHECKS
Director Orth moved to approve the report and authorize issuance of checks. The motion was seconded by Director Venturi and passed unanimously.
I. ACTION AGENDA
4. CONSIDERATION OF A RESOLUTION STATING THE DISTRICT'S WILLINGNESS TO ENTER INTO A FIRE SERVICES AGREEMENT
After a brief review of the proposal, Director Venturi moved to adopt Resolution No. 2003-6, A Resolution Approving and Out-of-area Agreement for Fire Protection. The motion was seconded by Director Orth.
District Counsel Neary asked that item 9 of the contract be re-worded as "This agreement shall terminate when and if any required approval by LAFCO is determined by the District as being unobtainable."
Director Venturi modified his motion to include the change, and Director Orth modified his second. A vote was taken on the motion as follows:
AYES: Directors: Pohlson, Horrick, Venturi, Orth, Skezas NOES: Directors: None
ABSENT: Directors: None
Resolution No. 2003-6 Adopted.
5. CONSIDERATION OF A RESOLUTION APPROVING AN AMENDED JOINT POWERS AGREEMENT COMBINING SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY (SDRMA) AND SPECIAL DISTRICT WORKERS COMPENSATION AUTHORITY (SDWCA)
General Manager Chapman reviewed the proposal by SDRMA to consolidate with SDWCA and create a combined pool to reduce costs and provide better service to their members.
Director Orth moved to adopt Resolution No. 2003-7, a Resolution Approving an Amended Joint Powers Agreement Combining Special District Risk Management Authority (SDRMA) and Special District Workers Compensation Authority (SDWCA.) The motion was seconded by Director Horrick, and the vote was taken as follows:
AYES: Directors: Pohlson, Horrick, Venturi, Orth, Skezas NOES: Directors: None
ABSENT: Directors: None
Resolution No. 2003-7 Adopted.
J. SPECIAL REPORTS - GENERAL MANAGER
Director Orth asked for details about the payment to Crane of Ukiah to repair the doors at the Fire House.
General Manager Chapman reported that he had recently spoken to staff at the State Water Resources Control Board regarding the studies on hookup fees, reservoir capacity, clearwell, and backflow ponds.
He noted that the discussion of the proposed Planning Advisory Committee and a final report from Tom Herman on reservoir capacity would be added to the agenda items for February 25th.
He reported that the CCC Crews were assisting with tree planting at the former Summer Lake area, and that the Five Year Update to the Specific Plan had been forwarded to Gary Pedroni at the Department of Planning and Building who would make comment and submit it to the Board of Supervisors.
Director Orth provided a report on a recent meeting of the CalTrans Project Development Team. Topics of discussion included the addition of the "L-C" alternative as a study route, plans for an advanced mitigation program for wetlands habitat restoration, and the connection to the Brooktrails second access road.
Comments on the bypass were received from Ms. Howard and Mr. Houtz.
K. PUBLIC COMMENTS
None
L. ADJOURNMENT
Director Venturi moved to adjourn and President Skezas declared the meeting of February 11, 2003 closed at 8:47 p.m.
MICHAEL V. CHAPMAN
Secretary to the Board of Directors
GEORGE SKEZAS,
President
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