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MINUTES
BROOKTRAILS TOWNSHIP COMMUNITY SERVICES DISTRICT
BOARD OF DIRECTORS
BROOKTRAILS COMMUNITY CENTER
24850 Birch Street, Willits, CA 95490
August 26, 2003 |
The Board of Directors of Brooktrails Township Community Services District met in regular session on August 26, 2003 at 7:00 p.m. in Brooktrails Community Center.
A. PLEDGE OF ALLEGIANCE
B. ROLL CALL
Roll call showed the following Directors present: Pohlson, Venturi, Orth and Skezas. General Manager Chapman was also present. District Counsel Neary participated via teleconferencing from Napa California. (Director Horrick arrived at 7:04 p.m.)
C. ADDITIONS/ ADJUSTMENTS TO THE AGENDA
None
D. MINUTES OF PREVIOUS MEETINGS
August 12, 2003
Director Orth moved to approve the minutes as written. The motion was seconded by Director Pohlson and the vote was taken as follows:
AYES: Directors: Pohlson, Orth, Skezas
NOES: Directors: None
ABSENT: Directors: Horrick
ABSTAIN: Directors: Venturi
Motion Carried.
E. SPECIAL PRESENTATION - None
F. PUBLIC HEARING - None
Note: Director Horrick arrived at 7:04 p.m.
G. PUBLIC COMMENTS
Arther Eck, resident of Padula Drive, presented information regarding parking, including a petition to the Board asking that the issue be addressed, a draft parking ordinance, and a letter to the Board of Supervisors which he asked the Board members to sign.
H. CONSENT CALENDAR
2. REVIEW OF ACCOUNTS PAYABLE REPORT AND AUTHORIZATION TO ISSUE CHECKS
Director Venturi moved to approve the report and authorize issuance of checks. The motion was seconded by Director Orth. Director Pohlson asked for an update on the Fire Department FEMA grant. A vote was taken on the motion which passed unanimously.
I. ACTION AGENDA
3. CONSIDERATION OF A RESOLUTION ESTABLISHING THE SPECIFIC PLAN ADVISORY COMMITTEE
Director Pohlson commented that some of the tasks which could have recently been addressed by the committee included comments on the Housing Element of the County General Plan, and the recently installed 19 year old used manufactured home.
In response to her comments regarding membership, President Skezas suggested that the phrase "members of the community" be changed to "residents of the community"under Membership in the Objectives and Duties of the committee, as described in Exhibit A of the draft resolution.
Director Pohlson asked that the committee be comprised of five members, with a four member quorum, as opposed to seven members. Director Orth stated his preference for the language "up to seven" with the quorum being a majority. Director Pohlson agreed to leave the sentence as presented.
As to the list of expected products, Director Pohlson pointed out that the language in the eleven items was quoted directly from the Specific Plan. Because the committee would develop recommendations as described in the policies, she asked that the language not be changed. No changes were proposed to the priority order, as recommended by the General Manager.
Director Orth asked that the committee's title be the "Specific Plan Advisory Committee."
Director Pohlson made a motion to adopt Resolution No. 2003-30, as modified. The motion was seconded by Director Venturi, and the vote was taken as follows:
AYES: Directors: Pohlson, Horrick, Venturi, Orth, Skezas
NOES: Directors: None
ABSENT: Directors: None
Resolution No. 2003-30 Adopted.
4. REVIEW FINAL WRITTEN COMMENTS TO THE DRAFT HOUSING ELEMENT OF THE COUNTY OF MENDOCINO'S GENERAL PLAN
General Manager Chapman suggested that District Counsel Neary's comments regarding second residential units be incorporated into the cover letter to the Board of Supervisors.
Director Orth asked that "infrastructure" be inserted after "water and sewer" in the comment to page 14 of the Housing Plan. He also asked that the words "with sewer and water services" be inserted after "vacant residentially zoned parcels" in the comment to page S-7 of the Executive Summary.
As to the comment to page 22 of the Initial Study/Negative Declaration, under Transportation/Traffic, he asked that the Specific Plan and the County's obligation for infrastructure development to accommodate future growth be referenced in the comment.
As to the cover letter, President Skezas clarified the modifications as follows; to add District Counsel Neary's three paragraphs regarding second residential units, and to change "the County should take an active role to assist us with financing for water and sewer projects" to "the County has an obligation to provide funding for infrastructure projects, as identified in the Specific Plan."
Director Orth also asked that a statement be added after the connection fees, as identified on page 3-18 of the Technical Appendix, that the fees can be reviewed and revised on an annual basis.
Director Pohlson asked that the comment to page 18 of the Housing Plan be deleted. After further discussion, the Board members agreed to strike "in the amount of $87,000" from the end of the sentence.
Director Pohlson suggested that in the future the District consider adopting criteria specifying which parcels are suitable for second residential units. President Skezas pointed out District Counsel Neary's comments asking the County to prohibit second dwelling units in Brooktrails.
Director Orth made a motion to approve the letter and attached comments, as amended. The motion was seconded by Director Horrick, and passed unanimously.
District Counsel Neary recommended development of a systematic method of follow-up with the County, such as meeting with County staff in sixty to ninety days.
Director Venturi asked that the letter close with a request that they meet with the General Manager in sixty days.
5. CONSIDERATION OF A RESOLUTION MODIFYING THE PROVISIONS OF ORDINANCE NO.76, SECTION 4-303
General Manager Chapman explained some of the special circumstances faced by the applicants that had received a hardship exemption to the compliance order from the State Department of Health.
Director Orth moved to adopt Resolution No. 2003-31, a resolution modifying the provisions of Ordinance No. 76, Section 4-303, to allow those applicants included in the second amended permit an additional 105 days, or 150 days from the date of notification, to obtain a County building permit and to pay connection fees.
President Skezas clarified that should the Board decide in the future to change the 45 day time limit specified in Ordinance 76, an amending ordinance would be necessary.
The motion was seconded by Director Horrick, and the vote was taken as follows:
AYES: Directors: Pohlson, Horrick, Venturi, Orth, Skezas
NOES: Directors: None
ABSENT: Directors: None
Resolution No. 2003-31 Adopted.
6. CONSIDERATION OF A RESOLUTION APPROVING AN INCREASE TO THE CREDIT LIMIT ON THE DISTRICT'S VISA CARD ACCOUNT FROM $2,000 TO $5,000
Director Venturi made a motion to adopt Resolution No 2003-32, approving an increase to the credit limit on the District's Visa card from $2,000 to $5,000. The motion was seconded by Director Pohlson, and the vote was taken as follows:
AYES: Directors: Pohlson, Horrick, Venturi, Orth, Skezas
NOES: Directors: None
ABSENT: Directors: None
Resolution No. 2003-32 Adopted.
7. REVIEW OF MENDOCINO COUNTY WATER AGENCY SITUATIONAL ANALYSIS COMPONENT B - ALTERNATIVE SERVICES SURVEY
General Manager Chapman asked that each Board member complete a survey, and return it to him so that he could compile them into one response from the Board, to be review at the next Board meeting.
Director Orth voiced concern that he had already submitted a survey as an individual. He suggested calling the Mendocino County Water Agency to see if they could return his so that he could contribute to the consolidated survey.
J. SPECIAL REPORTS - GENERAL MANAGER
General Manager Chapman announced that the District had received a per capita grant in the amount of $220,000 from the State of California Department of Parks and Recreation. Director Orth asked that a closed session item be scheduled for the September 9th meeting to give real estate direction to the General Manager regarding the 12.29 acre grove parcel.
General Manager Chapman reported that only one bid had been received for well drilling, and that he would be pursuing financing options.
He also reported that the Northern California Golf Association had completed measurement of the golf course at 1,510 yards, which was enough to retain the NCGA rating.
He updated the Board on the status of the financing application through USDA for the clearwell project, and voiced concern about staying on target for the February 2004 date to begin the project. Director Orth suggested contacting Congressman Mike Thompson's office for assistance.
General Manager Chapman reported that he was obtaining bids for a new Ford pickup truck for the utility department. Director Orth asked that the bids be considered by the Board at the next meeting, as the purchase was over $10,000 and not included in the budget.
General Manager Chapman reported that the annual audit for fiscal year 2002/2003 was underway. Director Orth explained that another accountant had been hired to assist with year-end closing entries.
General Manager Chapman reported that the Fire Department was applying for another donated truck from PG&E, and that they were still hoping to obtain a fire engine through the Federal grant program.
K. PUBLIC COMMENTS - None
L. ADJOURNMENT
Director Venturi moved to adjourn and President Skezas declared the meeting of August 26, 2003 closed at 8:03 p.m.
MICHAEL V. CHAPMAN
Secretary to the Board of Directors
GEORGE SKEZAS,
President
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