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MINUTES
BROOKTRAILS TOWNSHIP COMMUNITY SERVICES DISTRICT
BOARD OF DIRECTORS
BROOKTRAILS COMMUNITY CENTER
24850 Birch Street, Willits, CA 95490
August 12, 2003 |
The Board of Directors of Brooktrails Township Community Services District met in regular session on August 12, 2003 at 7:02 p.m. in Brooktrails Community Center.
A. PLEDGE OF ALLEGIANCE
B. ROLL CALL
Roll call showed the following Directors present: Pohlson, Horrick, Orth and Skezas. Also present were General Manager Chapman and District Counsel Neary. Director Venturi was absent.
REPORT ON CLOSED SESSION
District Counsel Neary reported that the Board had given instructions to counsel in closed session regarding three potential cases.
C. ADDITIONS/ ADJUSTMENTS TO THE AGENDA
None
D. MINUTES OF PREVIOUS MEETINGS
July 22, 2003
Director Orth asked that the sentence "Noting recent sales tax increases, he urged audience members to let their County Supervisors know how they want their tax dollars spent, such as development of parking areas" be deleted from paragraph 4 of agenda item 8 on page 3388.
General Manager Chapman asked that the word "backhoe" be changed to "escavator" and "Spring Creek" be changed to "Second Gate" in paragraph 4 under ÎSpecial Presentation' on page 3386.
Director Horrick moved to approve the minutes, as amended. The motion was seconded by Director Orth.
Bob Terry, resident of Poppy Lane, suggested that the words "the Board" be inserted between "and" and "gave" in the report on closed session on page 3386. Director Horrick amended his motion to include the change. Director Orth amended his second. A vote on the motion was taken which passed unanimously by the members present.
E. SPECIAL PRESENTATION - None
F. PUBLIC HEARING - None
G. PUBLIC COMMENTS
Robert Terry, resident of Poppy Lane came forward to suggest that the Board's meeting schedule be revised to accommodate vacation time for the Directors. Director Orth suggested that it be discussed at the next planning session.
Janice Gendreau, resident of Goose Place, offered examples of how other communities solved parking problems.
H. CONSENT CALENDAR
2. REVIEW OF ACCOUNTS PAYABLE REPORT AND AUTHORIZATION TO ISSUE CHECKS
Director Orth moved to approve the report and authorize issuance of checks. The motion was seconded by Director Pohlson.
Director Orth pointed out that the annual fee to LAFCO had increased due to the exempting of the Mendocino Coast Hospital District.
A vote on the motion was taken which passed unanimously by the members present.
I. ACTION AGENDA
3. CONSIDERATION OF ANNUAL FINANCIAL STATEMENTS FROM SOLID WASTES OF WILLITS
General Manager Chapman briefly reviewed the financial statements, explaining the nature of the $432 discrepancy, which had since been paid to the District by Solid Wastes of Willits. He pointed out that the previous year's franchise fee contained the same clerical error, in the amount of $492. However, the statements had been accepted by the Board of Directors.
Gerald Ward, CEO of Solid Wastes of Willits, came forward and explained that the $432 discrepancy was due to the fact that the franchise agreement provides for payment to the District of a percentage of revenues from recycling, which was overlooked when calculating the franchise fee.
Director Orth commented that no complaints had been received about the service provided by Solid Wastes of Willits. Mr. Ward gave credit to his drivers.
Director Horrick expressed appreciation that yard waste is accepted at the transfer station from Brooktrails customers free of charge.
General Manager Chapman expressed appreciation for Solid Wastes of Willits' participation in the annual Brooktrails Clean Up Day.
Director Orth moved to accept the financial statements. The motion was seconded by Director Horrick, and passed unanimously by the members present.
4. REPORT FROM THE RECREATION, GREENBELT, CONSERVATION COMMITTEE AND CONSIDERATION OF A RESOLUTION NAMING PREVIOUSLY UNNAMED TRAILS; CONSIDERATION OF A RESOLUTION REGARDING THE SALE OF SURPLUS PROPERTY; CONSIDERATION OF A RESOLUTION AUTHORIZING GRANT APPLICATION FOR TRAIL PROJECTS, AND CONSIDERATION OF A RESOLUTION AUTHORIZING GRANT APPLICATION FOR THE PURCHASE OF THE REDWOOD GROVE PROPERTY
Janice Gendreau, Chairperson of the Recreation, Greenbelt, and Conservation Committee came forward. She explained that the California Forest Improvement Program could only a maximum of 75% of $5,000. The estimated cost of the forest management plan was $13,000 to $15,000. She stressed the need to develop additional access to landlocked areas of the greenbelt, and encouraged the Board to consider this when properties are acquired. She also reviewed grants available to assist with recreation improvements and acquisition.
Director Orth made a motion to adopt Resolution No. 2003-27, a Resolution adopting trail names for previously unnamed trails. The motion was seconded by Director Horrick, and the vote was taken as follows:
AYES: Directors: Pohlson, Horrick, Orth, Skezas
NOES: Directors: None
ABSENT: Directors: Venturi
Resolution No. 2003-27 Adopted.
Director Orth made a motion to adopt Resolution No. 2003-28, a Resolution authorizing the application for grant funds to the California Department of Parks & Recreation for the Recreation Trails Program. The motion was seconded by Director Horrick, and the vote was taken as follows:
AYES: Directors: Pohlson, Horrick, Orth, Skezas
NOES: Directors: None
ABSENT: Directors: Venturi
Resolution No. 2003-28 Adopted.
Director Orth made a motion to adopt Resolution No. 2003-29, a Resolution authorizing the application for grant funds to the California Department of Parks & Recreation for the Robert-Z berg-Harris Urban Open-space and Recreation Program. The motion was seconded by Director Horrick, and the vote was taken as follows:
AYES: Directors: Pohlson, Horrick, Orth, Skezas
NOES: Directors: None
ABSENT: Directors: Venturi
Resolution No. 2003-29 Adopted.
As to the resolution proposed for greenbelt access, President Skezas felt that Ordinance No. 109 adequately addressed consideration of the appropriate use of donated parcels. Director Pohlson asked that a policy statement be added to Ordinance No. 109 to specify the criteria to be considered for public use properties. Director Orth assured her that each property is evaluated on a case-by-base basis.
Director Horrick made a motion to approve new member, Lou LeBrun, seconded by Director Orth. The motion passed unanimously by the members present.
5. REVIEW WRITTEN RESPONSE TO GRAND JURY REPORT ON EMERGENCY VEHICLE ACCESS
General Manager Chapman suggested that the phrase "by majority opinion" in the second sentence of the draft letter be changed to "by consensus." President Skezas asked that a statement be included in the letter that the Board agrees to take a leadership role to resolve the parking issues, as recommended by the Grand Jury.
Director Orth made a motion to approve the letter, as amended. The motion was seconded by Director Horrick.
Janice Gendreau came forward and suggested that the Board ask the County to look at areas that are congested and consider developing parking bays.
Director Pohlson asked that with the letter the Board take one positive action, and direct the Fire Chief to designate highly congested areas as fire lanes.
President Skezas pointed out that evaluating such an action could be part of taking a leadership role, but he did not feel prepared to take such action at this meeting.
Director Orth suggested that the Specific Plan Advisory Committee review areas that meet the criteria of residential districts, and determine what type of improvements need to be made. He spoke against using the Fire Chief as a parking enforcement officer.
A vote was then taken on the motion as follows:
AYES: Directors: Horrick, Orth, Skezas
NOES: Directors: Pohlson
ABSENT: Directors: Venturi
Motion carried.
6. REVIEW OF COMMENTS TO THE DRAFT HOUSING ELEMENT OF THE COUNTY OF MENDOCINO'S GENERAL PLAN
In addition to the list of comments provided in the staff reports, Director Orth asked that the County be made aware of the limited opportunities for creating new multi-unit housing, as the multi-unit zones in the District cannot be modified, and because of restrictions in the airport zone.
President Skezas asked that two items be emphasized in the cover letter; the impact of granny-units, and the need for assistance with infrastructure funding.
Director Pohlson pointed out that, by law, granny units cannot be excluded. District Counsel Neary commented that any action taken by the County should take into account the Brooktrails Specific Plan, and pointed out that encouragement of granny units could undermine the lot reduction program.
J. SPECIAL REPORTS - GENERAL MANAGER
General Manager Chapman reported that an employee had sustained a minor injury on the job on August 11, 2003. He also provided an update on the claim which would be filed to recover the cost of water lost when a driver ran over a fire hydrant on July 25, 2003. Director Pohlson asked that a closed session item be scheduled to discuss the claim.
General Manager Chapman reported that Chief Schoeppner had hired Susan Orme, resident of Perch Court, to serve as Office Assistant in the Fire Department.
K. PUBLIC COMMENTS
Janice Gendreau voiced concern about insufficient turn-around area at a home under construction on Goose Road, which would force vehicles to back out onto Goose Road.
L. ADJOURNMENT
Director Horrick moved to adjourn and President Skezas declared the meeting of August 12, 2003 closed at 8:01 p.m.
MICHAEL V. CHAPMAN
Secretary to the Board of Directors
GEORGE SKEZAS,
President |
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