The Board of Directors of Brooktrails Township Community Services District met in regular session on October 22, 2002 at 7:00 p.m. in Brooktrails Community Center.
REPORT ON CLOSED SESSION
President Skezas reported that the Board had extended the contract with the General Manager until October 21, 2003 at step two of range fifty, $55,752.00 per year. All other terms of the contract remain essentially the same as before. The vote was four to one.
The Board had also conducted its annual review of the District Counsel's contract and unanimously approved its renewal as is.
A. PLEDGE OF ALLEGIANCE
B. ROLL CALL
Roll call showed the following Directors present: Pohlson, Horrick, Venturi, Orth and Skezas. Also present were General Manager Chapman and District Counsel Neary.
C. ADDITIONS/ ADJUSTMENTS TO THE AGENDA
Director Pohlson asked for a report on the Staples purchase which was the subject of a memo included in the Board packet.
D. MINUTES OF PREVIOUS MEETINGS
October 8, 2002
Director Venturi moved to approve the minutes of October 8, 2002, as written, seconded by Director Horrick.
Director Pohlson asked that on page 3817, the ninth paragraph, be reworded as follows: "Director Pohlson suggested using the GM and staff time allocation for the fire department to compensate for the secretary's salary."
Director Venturi amended his motion, Director Horrick amended his second. The vote on the motion was taken, which passed unanimously.
E. SPECIAL PRESENTATION - None
F. PUBLIC HEARING - None
G. PUBLIC COMMENTS - None
H. CONSENT CALENDAR
2. REVIEW OF ACCOUNTS PAYABLE REPORT AND AUTHORIZATION TO ISSUE CHECKS
General Manager provided an explanation of a charge made at Staples without a purchase order. Director Venturi asked that a letter be sent to Staples to ensure that charges are not allowed without a purchase order in the future. Director Orth moved to approve the report and authorize issuance of checks. The motion was seconded by Director Venturi and passed unanimously.
3. CONSIDERATION OF A RESOLUTION ACCEPTING ONE DONATED LOT ON RIDGE ROAD FROM SANDRA AKERS
Director Horrick moved to adopt Resolution No. 2002-38, A Resolution Accepting Grant Deed for Real Property from Sandra Akers. The motion was seconded by Director Orth and the vote was taken as follows:
AYES: Directors: Pohlson, Horrick, Venturi, Orth, Skezas
NOES: Directors: None
ABSENT: Directors: None
Resolution No. 2002-38 Adopted.
4. APPROVAL OF ALLOCATION OF $2,720.00 OF THE PER CAPITA GRANT FUNDS TO BE USED FOR TRAIL MARKING SIGNS
Director Venturi moved to approve allocation of funds for the trail sign project. The motion was seconded by Director Orth. General Manager Chapman confirmed that the funds would not be expended until received from the state. A vote was taken on the motion which passed unanimously.
5. RELEASE OF OPINION LETTER FROM DISTRICT COUNSEL CONCERNING THE EMPLOYMENT STATUS OF ELECTED OFFICIALS
Director Orth moved to release the opinion letter. The motion was seconded by Director Venturi and passed unanimously.
I. ACTION AGENDA
6. REVIEW CHAPTERS 11, 12, & 13 OF SPECIFIC PLAN
General Manager Chapman explained that updating the cost estimates contained in Chapter 11 would involve hiring an engineer and expending a considerable amount of money. He recommended explaining this to the Board of Supervisors and not updating the infrastructure calculations until it was warranted. Director Horrick voiced agreement with the General Manager. President Skezas concurred.
Director Orth explained that as a result of the Specific Plan process, the size of the proposed new reservoir was reduced to 1,600 feet as opposed to 2,400 feet. He asked that the number not be changed, as proposed by staff.
President Skezas asked for a motion to clarify that no changes were proposed for Chapter 11, all references to the proposed reservoir should state "1,600 (net) acre feet," and no changes were proposed to Chapter 13. Director Venturi stated "So moved." Director Orth seconded the motion.
Director Pohlson stated that she would have comments concerning Chapter 13.
A vote was taken on the motion which passed unanimously.
7. REVIEW OF CHANGES PROPOSED TO THE SPECIFIC PLAN
Director Pohlson spoke against changing "Site Development Standards" to "Design Standards." It was her understanding that Architectural Review Commissioner Robert Terry had proposed changing "Design Guidelines" to "Design Standards" and asked that changes be made on that basis.
Director Orth questioned the first bulleted paragraph on page 1-5, which references a bond issue for the second access road. He asked District Counsel for an opinion on the District's ability to participate in a bond issue under Proposition 218. He also asked that references to the second access be reviewed now that the District is recommending connection to the 101 bypass.
Director Pohlson asked that on page 1-5, in the second bulleted paragraph, the statement "to make recommendations regarding the provision of facilities and amenities for off-site property owners, including possible development of time-share units" be struck.
Director Orth asked that the statement on page 2-6 concerning hillside development be expanded to state that passing a hillside ordinance is the responsibility of the County. District Counsel Neary advised that nothing prohibits the Board from drafting an ordinance and suggesting its adoption by the County. He further stated that the cover letter transmitting such an ordinance would be more powerful if it referenced a statement included in the amendments to the Specific Plan.
Director Pohlson asked that table 4-1 on page 4-4 be updated. She also asked that the re-zoning of commercial sites listed on page 4-14 be implemented. President Skezas suggested a cover letter to the County include the request.
As to page 7-2, Director Pohlson made a motion that the language of the fourth paragraph be changed to "On street parking is allowed only when fire lane regulations are observed. Fire lane regulations will be enforced." Motion died for lack of a second. Discussion ensued concerning road width requirements for fog lines and center lines. Director Orth spoke against designating County roads as fire lanes.
Bob Houtz, of Harrah Drive, urged the Board to take a stand on parking issues, noting the increased rate of development in the District.
Director Orth commented that road issues are not within the powers of the District. He reported that Mendocino Council of Governments (MCOG) is supporting a sales tax increase to fund maintenance and improvement of the County road system. He suggested that the District lobby for the development of off-street parking areas.
Director Pohlson urged the Board not to eliminate from the Specific Plan references to parking for fire code safety.
Director Venturi made a motion to approve page 7-2 as presented with the staff report, striking out paragraph four. The motion was seconded by Director Orth. A vote was taken on the motion as follows:
AYES: Directors: Horrick, Venturi, Orth, Skezas
NOES: Directors: Pohlson
ABSENT: Directors: None
Motion carried.
Moving on to page 7-13, Director Venturi asked that the word "typist" in the sixth paragraph be changed to "secretary."
President Skezas asked that in the fourth line of page 7-14, the sentence "This station is equipment housing only" be changed to "This station is currently for equipment housing only." Director Orth asked that "in the Spring Creek subdivision" be struck from the third line. Director Pohlson asked that the statement "Currently, 25 percent of the fires that the Brooktrails Fire Department responds to are located outside of its District" be verified.
Director Pohlson asked that on page 7-18, line 25, the sentence "Additionally Brooktrails is investigating the possibility of raising Lake Emily dam by 15 feet" be changed to "Additionally Brooktrails will investigate the possibility of raising Lake Emily dam by 15 feet." Director Orth asked that reference to the investigation of wells be mentioned.
On page 7-22, Director Venturi asked that "Mr. Paul Williams, General Manager" be struck from the end of the first paragraph. President Skezas pointed out another reference to bonds on the page.
While reviewing page 7-23, President Skezas asked that reference to Summer Lake be changed to Summer Meadow wherever it appears.
President Skezas asked that "each May" be struck from the last paragraph on page 8-1.
Director Orth asked that on page 8-2, the first paragraph under "Implementation," be updated to indicate that the evacuation plan is reviewed annually via the table top drill.
Moving on to Chapter 10, President Skezas asked that the footer on all pages be the same. Director Orth asked that a statement be added on page 10-31a under ÎParking Standards' that off- street parking standards and the hillside ordinance are under review.
District Counsel Neary recommended striking "placement of satellite dishes" from Section 2.4.1 on page 10-16, as it may be in conflict with the telecommunications act.
Director Pohlson asked that page 10-17 be reviewed, as it references hillside zoning.
She also asked that, in Chapter 11, reference to the District absorbing costs for lot mergers be reviewed because of the increased costs. President Skezas noted that District Counsel Neary had provided an opinion on the matter, concluding that the District would have to have permission from the Board of Supervisors to do so. He suggested it be mentioned in a cover letter.
8. CONSIDERATION OF AN INSTALLMENT AGREEMENT FOR THE PURCHASE OF A NEW BACKHOE
General Manager Chapman briefly reviewed the three bids received for a replacement backhoe, noting that the John Deere model was preferred by the maintenance staff and provided the best terms. He noted that he would be signing the lease agreement, and District Counsel Neary would sign an opinion of lessee's counsel.
Director Orth stated "So moved on both actions." The motion was seconded by Director Venturi. President Skezas asked that any special training recommended be provided to staff to ensure proper operation and maintenance of the new equipment. A vote was taken on the motion which passed unanimously.
9. APPROVAL OF MINOR REVISIONS TO UTILITIES AGREEMENT FOR BROOKTRAILS LODGE
General Manager Chapman reported that Dr. Gitlin and his counsel had agreed to the language for paragraph 6, as provided by District Counsel Neary. Director Orth moved to approve the changes to the agreement, as written. The motion was seconded by Director Venturi.
Director Pohlson voiced concern that the contract did not specify a deadline date when the meters have to be installed, and that after discussion at the previous meeting she had expected to have a memorandum of understanding addressing the issue. She suggested that the contract be amended to specify the date that the installation would be complete and the monthly charges would begin.
Director Orth spoke against amending the contract. General Manager Chapman agreed to provide a memorandum of understanding which outlines the terms agreed upon with Dr. Gitlin.
A vote was called on the motion which was taken as follows:
AYES: Directors: Horrick, Venturi, Orth, Skezas
NOES: Directors: Pohlson
ABSENT: Directors: None
Motion Carried.
J. SPECIAL REPORTS - GENERAL MANAGER
President Skezas briefly reviewed the agenda items scheduled for November 12th. General Manager Chapman reported that the ambulance had been sold for $10,750 to Camas Valley Rural Fire District in Camas Valley, Oregon. He stated his intention to reimburse all donations received on behalf of the ambulance.
K. PUBLIC COMMENTS
Bob Houtz, of Harrah Drive, voiced concern about a garage under construction at the corner of Daphne Way and Robinson Road. He encouraged the Board to establish an architectural advisory committee.
Director Venturi asked the General Manager to report on land fill operations on Madrone Drive.
L. ADJOURNMENT
Director Venturi moved to adjourn and President Skezas declared the meeting of October 22, 2002 closed at 8:22 p.m.
MICHAEL V. CHAPMAN
Secretary to the Board of Directors
GEORGE SKEZAS,
President
|
