The Board of Directors of Brooktrails Township Community Services District met in regular session on Decenber 10, 2002 at 7:00 p.m. in Brooktrails Community Center.
A. PLEDGE OF ALLEGIANCE
B. ROLL CALL
Roll call showed the following Directors present: Pohlson, Horrick, Orth and Skezas. Also present were General Manager Chapman and District Counsel Neary.
C. BOARD REORGANIZATION
President Skezas asked for nominations for the new Board President.
Director Orth nominated President Skezas for a second term. There being no other nominations, President Skezas closed the nominations for President and his nomination was unanimously approved by the members present.
Note: Director Venturi arrived at 7:04 pm.
President Skezas nominated Director Orth for Vice President. There being no other nominations, he closed the nominations for Vice President and Director Orth's nomination was unanimously approved.
D. COMMITTEE APPOINTMENTS
The following committee appointments were confirmed:
- Director Orth -CalTrans Project Development Team
- Director Horrick - One Town - One Vision Committee
- Director Pohlson - Recreation, Greenbelt, Conservation Committee
- President Skezas - Green Committee
- President Skezas and Director Venturi - Finance Committee
- Director Venturi - Sold Waste Task Force
E. ADDITIONS/ ADJUSTMENTS TO THE AGENDA
General Manager Chapman asked, based on the recommendation of the Finance Committee, that item number 6, concerning fund transfers, be deferred pending receipt of the tax revenues from the County. Board members agreed to do so.
F. MINUTES OF PREVIOUS MEETINGS
November 12, 2002
Director Pohlson moved to approve the minutes of November 12, 2002 as written, seconded by Director Orth. The motion passed unanimously, with Director Venturi abstaining.
G. SPECIAL PRESENTATION - None
H. PUBLIC HEARING - None
I. PUBLIC COMMENTS - None
J. CONSENT CALENDAR
2. REVIEW OF ACCOUNTS PAYABLE REPORT AND AUTHORIZATION TO ISSUE CHECKS
President Skezas asked, in addition to approving the report and authorizing issuance of checks, that he be authorized to approve any checks needed before the next meeting. Director Orth stated "So moved." The motion was seconded by Director Horrick and passed unanimously.
K. ACTION AGENDA
3. CONSIDERATION OF A REQUEST TO INCREASE RATES FOR GARBAGE COLLECTION SERVICE
Director Venturi moved to set a public hearing for January 14, 2003. The motion was seconded by Director Orth and passed unanimously.
Gerald Ward, CEO of Solid Wastes of Willits, took the podium. In response to concerns voiced by Director Orth, Mr. Ward outlined the health insurance programs offered to his employees.
Director Pohlson suggested putting carts for recycling and garbage at the lakes and the Parcourse. Mr Ward agreed to provide them if District staff would bring them out to the street on pick-up day and check the recycling carts for garbage.
Because of the amount of trash left behind at rental properties, Director Pohlson asked District Counsel for an opinion concerning the District's ability to require garbage pick-up service for rental property. President Skezas suggested making the property owner responsible to clean up any trash left behind by renters.
4. REVIEW OF RECOMMENDATIONS MADE IN THE OSCAR LARSON & ASSOCIATES HOOK-UP FEE STUDY FOR ADJUSTMENTS TO THE CAPITAL FACILITY FEES
Director Horrick asked for a comparison of hook-up fees charged by neighboring communities. Director Venturi asked that the density ratio also be compared. Director Pohlson pointed out that anticipated costs are a factor, as well.
Director Orth made a motion to set public hearings regarding adjustments to the hook-up fees for January 28, 2003 and February 11, 2003. The motion was seconded by Director Venturi.
District Counsel Neary updated the Board on the progress of his opinion on second access funding and development capacity/connection fees. He commented that the hook-up fee study was based on a five-year horizon, and that he has found some cases which support a longer horizon when based on documents such as the Specific Plan. He added that the proposed fees could be considered to be conservative figures.
Director Pohlson asked the General Manager to prepare a time-table for the orderly rate of connections for the Board's review, and asked District Counsel to prepare an opinion regarding the implementation of a moratorium. Director Orth suggested that it be discussed at the annual retreat.
Director Orth commented that recent increases in property values indicate the ability for the market to support the proposed fee increases.
President Skezas called for a vote on the motion which passed unanimously.
5. RECEIVE GENERAL MANAGER'S REPORT IN RESPONSE TO AUDIT RECOMMENDATIONS
Director Pohlson asked for a report from the General Manager on the comments from the Finance Committee.
General Manager Chapman reported that the committee had asked that fund transfers be deferred until cash was received from the County. President Skezas added that the committee asked that depreciation be specifically addressed during the budget process.
Director Orth moved to accept the General Manager's report, seconded by Director Venturi. The motion passed unanimously.
6. CONSIDERATION OF GENERAL MANAGER'S PROPOSAL FOR FUND TRANSFERS
Deferred.
7. REVIEW OF PROPOSED FIVE YEAR UPDATE TO THE SPECIFIC PLAN
Director Pohlson asked that the word "net" be struck from the references to the size of the reservoir, as the 1,600 acre feet was based on a finding of what would be adequate for the preferred build-out of 4,000 Single Family Residences (SFRs) including 800 acre feet allocated for fish. President Skezas asked that the current acre-feet allocation for fish be researched.
Director Pohlson spoke against striking "one linking the Township with State Route 20 to the south, and eventually, a second new access road connecting the Township with U.S. Highway 101 to the east" from page 1-4. President Skezas suggested just striking the words "eventually a second new" so that the sentence would read "one linking the Township with State Route 20 to the south, and an access road connecting the Township with U.S. Highway 101 to the east."
Director Pohlson spoke against striking references to the 1991 second connection study on page 7-4, and asked that a separate paragraph be added to discuss the conclusions of the 2000 study and any other studies being conducted by the County. After a brief discussion, the Board agreed to strike the sentences "However, given that the Bypass project is not currently programmed for funding, and given the length of time it would take to approve, fund, design and construct a Bypass, Brooktrails should proceed as if the Bypass will not be constructed within the next 15 to 20 years. Therefore, the Southern Access Route represents the best opportunity to accommodate future growth" from the bottom of page 7-4 and top of page 7-5.
As to page 7-14, Director Pohlson asked that the sentence "Currently, 50 percent of the fires that the Brooktrails Fire Department responds to are located outside of its District. Response times can be up to 20 minutes depending upon road and weather conditions" be replaced with "Approximately 25 percent of Brooktrails Fire Department responses are mutual aid outside the District." President Skezas asked that the 25% number be confirmed.
Going back to page 7-5, Director Orth asked that line 3, referencing the southern access route, be struck. He asked that references to the southern access route be changed to "second access route" in the second paragraph, and that the third paragraph be struck. He also asked that everything in the last paragraph, after "At the current time" be replaced with "The bypass project is in its final DEIS/DEIR preparation stage. The District prepared comments as required by this Specific Plan and are now part of the public record as part of any final Willits 101 Bypass project."
Moving on, President Skezas asked that "D. HILLSIDE ZONING; E. CALIFORNIA DEPARTMENT OF FORESTRY REGULATIONS; and F. SINGLE AND MULTIPLE FAMILY DWELLING DESIGN STANDARDS" be bolded on pages 10-45, 10-46, and 10-47. Bob Terry, resident of Poppy Lane, pointed out that the word "not" was omitted under PUBLIC ROADWAYS, item number 3, which should read "2" a/c on not less that 8" Class II aggregate." President Skezas asked that "SITE DEVELOPMENT STANDARDS RELATING TO FIRE SAFETY" be un-bolded.
In response to Director Pohlson's concerns, President Skezas asked that the word "structure" be added after "parking" in item 1 on page 10-46. Director Orth commented that the restriction would not apply to storage areas for trash receptacles.
District Counsel Neary advised the General Manager to contact County staff concerning the format in which the changes should be transmitted. In response to Director Pohlson, he added that the District can do a resolution transmittal to the Board of Supervisors, who will hold a hearing on the matter. However, there is nothing to prevent the District from holding a public hearing on the changes, to iron out any controversy here, first. He suggested adding an item to the January 14, 2003 agenda to schedule the public hearing for January 28, 2003.
L. SPECIAL REPORTS - GENERAL MANAGER
The Board reviewed November warrants. They also received the minutes of the Safety Committee meeting of September 4, 2002. While reviewing the upcoming agenda items, District Counsel provided a review of Lace May's request for a second water and sewer connection at his property on Buckeye Road.
General Manager Chapman provided an update on the Lodge connections, and reported that three illegal dumpsites that had been cleaned up.
M. PUBLIC COMMENTS
Bob Terry asked for clarification of an upcoming agenda item.
N. ADJOURNMENT
Director Orth moved to adjourn and President Skezas declared the meeting of December 10, 2002 closed at 8:31 p.m.
MICHAEL V. CHAPMAN
Secretary to the Board of Directors
GEORGE SKEZAS,
President
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