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MINUTES
BROOKTRAILS TOWNSHIP COMMUNITY SERVICES DISTRICT
BOARD OF DIRECTORS
BROOKTRAILS COMMUNITY CENTER
24850 Birch Street, Willits, CA 95490
August 27, 2002 |
The Board of Directors of Brooktrails Township Community Services District met in regular session on August 27, 2002 at 7:00 p.m. in Brooktrails Community Center.
A. PLEDGE OF ALLEGIANCE
B. ROLL CALL
Roll call showed the following Directors present:
Pohlson, Horrick, Venturi, Orth and Skezas. Also present was General Manager Chapman.
District Counsel Neary participated through teleconferencing from San Jose, CA.
C. ADDITIONS/ ADJUSTMENTS TO THE AGENDA - None
D. MINUTES OF PREVIOUS MEETINGS
August 13, 2002
Director Pohlson moved to approve the minutes of August 13, 2002 as written, seconded by Director Orth.
The vote on the motion was taken as follows:
AYES: Directors: Pohlson, Orth, Skezas
NOES: Directors: None
ABSENT: Directors: None
ABSTAIN: Directors: Horrick, Venturi
Motion carried.
E. SPECIAL PRESENTATION - None
F. PUBLIC HEARING - None
G. PUBLIC COMMENTS
Robert Terry, resident of Poppy Lane and member of Brooktrails Architectural Review Commission (BARC), suggested that the Board review its design review and plan review process. He also suggested the Board better utilize the BARC to augment the process by mailing copies to the Commissioners of the notices of plans approved, which would allow them to observe construction in progress. He also suggested posting the permit on the job site until construction is completed.
Director Orth pointed out that the BARC acts as an appeals Board to decisions made by the District Architect, which prohibits the Commissioners from participating in the review process.
Mr. Terry suggested an independent committee be established to work with the District Architect.
H. CONSENT CALENDAR
2. REVIEW OF ACCOUNTS PAYABLE REPORT AND AUTHORIZATION TO ISSUE CHECKS
Director Orth moved to approve the report and authorize issuance of checks. The motion was seconded by Director Venturi and passed unanimously.
3. RELEASE OF DISTRICT COUNSEL NEARY'S OPINION ON PUBLIC UTILITIES CODE §1009.6
General Manager Chapman explained that the legal opinion had been requested in response to local property managers who did not want the responsibility of unpaid utility bills left by tenants. He reported that District Counsel Neary had confirmed that property owners and their agents can be held responsible.
Director Orth moved to release the opinion, seconded by Director Horrick. The motion passed unanimously. Director Orth called attention to paragraph 6 of the questions and answers, which clearly states Community Services Districts are exempt.
I. ACTION AGENDA
4. DISCUSSION OF AND PREPARATION OF COMMENTS ON THE DRAFT ENVIRONMENTAL IMPACT REPORT FOR THE CITY OF WILLITS WASTEWATER TREATMENT / WATER RECLAMATION PROJECT
General Manager Chapman commented that the facility size is actually 202 acres, as opposed to 218 as stated in the draft letter. In response to Director Pohlson, he elaborated on the plan to utilize reclaimed water for irrigation on the golf course, and described the redwood transpiration process mentioned as a possible mitigation project. Director Venturi moved to approve the letter as presented, with the letter from Mark Vogel as an attachment. The motion was seconded by Director Orth, and passed unanimously.
President Skezas asked that the year referenced in paragraph 2 be deleted. No objections were raised.
5. CONSIDERATION OF A RESOLUTION ESTABLISHING RULES AND PROCEDURES FOR USE OF DISTRICT CREDIT CARD
General Manager Chapman explained the justification for the changes staff had requested in the policy. Director Pohlson made a motion to adopt Resolution No. 2002-32, A Resolution Repealing Resolution No. 2000-13 and Establishing a Policy for Use of the District Credit Card. The motion was seconded by Director Horrick, and the vote was taken as follows:
AYES: Directors: Pohlson, Horrick, Venturi, Orth, Skezas
NOES: Directors: None
ABSENT: Directors: None
Resolution No. 2002-32 Adopted.
6. REVIEW OF CHAPTERS 7 THROUGH 9 OF THE SPECIFIC PLAN
As to page 7-21, General Manager Chapman stated that references to the "Five Year Capital Improvement Plan" should not be replaced, as suggested, as it relates to purchases of new capital assets, whereas the "Replacement Reserve Schedule" relates to replacement of existing equipment.
In addition to the changes referenced in the staff report, he suggested Page 7-14 should be updated to reflect that dispatch fire calls are handled by Howard Forest. In pages 7-18 and 7-22 references to the size of the reservoir should be stated as 2400 acre feet. On page 7-23, the number of miles of trails in the District should be verified. On Page 7-24, references to improvements to Summer Lake should be deleted, as the Department of Fish and Game have requested that the dam not be reinstalled.
Director Orth asked that an updated Five Year Capital Improvement Plan be included.
Director Pohlson felt that the parking issue needs to be addressed, and provided proposed language to replace paragraph 4. General Manager Chapman asked that the parking issue be discussed as a separate agenda item at a future meeting.
As to Page 7-13, 7-14, and 7-15 Director Pohlson asked that the information concerning the number of volunteers, stations, engines, etc. be updated. Director Orth asked that references to individuals by name be changed to reference the position.
Director Pohlson asked that reference be made on Page 7-17, under "Wastewater" to Ordinance No. 113 which allows the use of Graywater. With reference to page 7-20, she asked that the District become more pro-active on the use of solar power, and provide information at the District office on products available.
As to Chapter 8, Public Safety, on page 8-3, paragraph 1, she pointed out that donated lots within the inundation zone should be added to the Greenbelt, and development in the inundation zone should be minimized. She also voiced concern that the Fire Department and District office are in the inundation zone.
As to page 8-4, she asked for an update on the status of improving Ridge Road between Goose Road and Iris Drive, and stressed the importance of public awareness of the Emergency Response Plan.
A brief discussion ensued concerning the Native American site which had been identified.
7. REVIEW OF THE UNAUDITED FINANCIAL STATEMENTS FOR THE FISCAL YEAR JULY 1, 2001 TO JUNE 30, 2002
Although the draft financial statements were not ready to distribute, General Manager Chapman reported that he had reviewed them and he was optimistic about the fund balances.
J. SPECIAL REPORTS - GENERAL MANAGER
The Board reviewed the Architectural Review Plan Activity report. President Skezas asked that the report be done on an annual basis, either at the close of the Fiscal Year or Calendar Year.
General Manager Chapman reported that the Fire Chief selection process should be concluded on August 28th.
K. PUBLIC COMMENTS
Bearl Spalding asked if the unimproved section of Ridge Road could be acquired by eminent domain. Director Orth explained it would be up to the discretion of the County as to whether it wanted to complete that segment of road. He added that the District's focus is on the second access road which is funded through the same agency.
Patricia Cornell voiced concern about public awareness during emergency situations. President Skezas encouraged her to volunteer with the Neighborhood Emergency Services Team (NEST).
L. ADJOURNMENT
Director Venturi moved to adjourn and President Skezas declared the meeting of August 27, 2002 closed at 8:06 p.m.
MICHAEL V. CHAPMAN
Secretary to the Board of Directors
GEORGE SKEZAS,
President |
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