MINUTES

A. PLEDGE OF ALLEGIANCE

Acting Chairman Orth asked the Board members and audience to remain standing after the Pledge of Allegiance, for a moment of silence in honor of the two CDF pilots that were killed on August 27th fighting a fire south of Ukiah.

B. ROLL CALL

Roll call showed the following Directors present: Whitney, Venturi, Monteleone, and Orth. Also present were General Manager Chapman and District Counsel Neary.

C. ADDITIONS/ ADJUSTMENTS TO THE AGENDA

None

D. MINUTES OF PREVIOUS MEETINGS

August 7, 2001

Director Whitney moved to approve the minutes of August 7, 2001 as written, seconded by Director Monteleone. Vote on the motion was as follows:

AYES: Directors: Whitney, Monteleone, Orth,
NOES: None
ABSENT: Director Estabrook
ABSTAIN: Director Venturi
Motion Carried.

August 14, 2001

Director Whitney moved to approve the minutes of August 14, 2001 as written, seconded by Director Monteleone. Motion was passed unanimously by the members present.
District Counsel Neary voiced concern that his copy of the minutes of July 24, 2001 was incomplete. He offered to discuss the matter with District staff.

E. SPECIAL PRESENTATION
None

F. PUBLIC HEARING
2. CONSIDERATION OF A RESOLUTION ORDERING THE ABATEMENT OF A PUBLIC NUISANCE ON CERTAIN PRIVATE PARCELS LOCATED WITHIN THE DISTRICT; HEARING TO CONSIDER OBJECTIONS AND PROTESTS REGARDING ABATEMENT OF HAZARDS.

General Manager Chapman provided a brief review of the abatement process to date, noting that the list of lots not in compliance had gone from 715 to 126.
Acting Chairman Orth opened the public hearing at 7:05 p.m. No one came forward to object to the abatement of their property, and General Manager Chapman noted no written objections received. Acting Chairman closed the public hearing at 7:06 p.m.
He then called for a motion to approve Resolution No. 2001-25, A Resolution Ordering the Abatement of a Public Nuisance on Certain Private Parcels Located Within the District. Director Venturi stated "So moved." The motion was seconded by Director Monteleone.
Director Whitney objected to the term "Board List" and asked that the report be titled "Abatement List" in the future.
A vote was taken on the motion as follows:
AYES: Directors: Whitney, Venturi, Monteleone, Orth
NOES: None
ABSENT: Director Estabrook
Resolution No. 2001-25 Adopted.

G. PUBLIC COMMENTS

Director of Emergency Services, Daryl Schoeppner, provided a brief description of the incident which resulted in the death of two CDF pilots fighting a fire near Hopland.

H. ACTION AGENDA

3. CONSIDERATION OF AWARD OF CONTRACT TO ABATE LOTS OF PUBLIC NUISANCES (WEEDS, GRASSES AND OTHER COMBUSTIBLE VEGETATION.) BID OPENING WAS AUGUST 28, 2001.
Director of Emergency Services, Daryl Schoeppner noted five contractors had bid on the work. General Manager Chapman explained the spreadsheet used to summarize the bids, noting the total of the low bids on each of the parcels was $10,617.00.
Director Whitney made a motion to award the contracts based on the low bid on each job, and in the case of a tie bid, a coin be tossed to award the job. He clarified that the District would be obligated to pay a maximum of $10,617.00. Director Venturi seconded the motion, which passed unanimously by the members present.

4. FURTHER DISCUSSION OF DEVELOPMENT REVIEW PROCESS, APPLICATION FORM FOR DESIGN REVIEW, AND ARCHITECTURAL APPROVAL STAMPS.

General Manager Chapman reviewed the changes proposed to the Design Review packet and forms proposed by District Architect Axt, commenting that he would like to finalize the material so that he could set up meetings to review the process with the County Department of Planning and Building and the local board of Realtors.
Director Monteleone asked that on page 3 of the packet, under "Review", item one specify "Application for Design Review" instead of just "Application."
In response to Director Monteleone's concern about flagging the property corners, District Counsel Neary suggested adding a sentence, in parentheses, noting that there are engineering firms that perform this service for a nominal fee. After a brief discussion, the Board directed staff to devise appropriate wording to indicate that a professional should be consulted if there is any doubt about the property boundaries.
Director Monteleone asked that on the bottom of page 4, a different font be used for the sentence "THE DISTRICT MUST DETERMINE IF YOU HAVE A WATER AND SEWER LATERAL LINE AVAILABLE TO YOUR PROPERTY BEFORE YOU PLAN YOUR PROJECT" as she found it difficult to read. On Attachment C, the Application for Preliminary Project/Vacant/Developed Site Review, she asked that a category be added for decks.
As to Attachment C, Director Venturi voiced concern that there were items listed that were not subject to Design Review. After a brief discussion, the Board members agreed to remove Attachment C from the discussion, and to schedule a separate agenda item to discuss it in more detail.
George Skezas, of Poppy Lane, suggested the vacant site review be separated from developed site review.
Beryl Spalding, of Lilac Lane, voiced concern about roofing materials. Acting Chairman Orth clarified that District Ordinance requires Class "A" roofs.

As to Attachment D, Director Monteleone pointed out the changes requested by her and District Architect Axt, as indicated in the attached excerpt from the minutes of July 24, 2001. She asked that the category "Addition or Alteration" be split into "Addition to Existing Building", and "Additional Building." She suggested eliminating the category "New", and asked that further clarification be made for the category "Site Improvements", such as grading, or retaining wall.
Director Whitney reminded his fellow Board members that "grading" alone is not a project as it is always done in relation to another project, such as a building, retaining wall, or driveway, and should therefore not be a category on any form. He spoke in favor of having only one application form, as opposed to two. On Attachment D, he asked that the categories "New" and "Site Improvement" be eliminated, and instead of a category "Addition or Alteration", have a column title with "Existing Building" and "Additional Building" as check options underneath.
Acting Chairman Orth asked for a motion to approve the revised packet and forms, as amended, with the exception of Attachment C. Director Monteleone stated "So moved." Director Venturi seconded the motion, which passed unanimously by the members present.

5. FURTHER DISCUSSION OF DISTRICT BOUNDARIES

Director Whitney clarified that it was not his intention to challenge the legal basis of the District boundaries, rather he hoped to develop a general planning maps which could be used to reconcile the assessments and taxes collected by the District to the tax rate areas defined by the State Board of Equalization.
Utilizing a Brooktrails Redwood Park map, he provided a brief description of the discrepancies between the two areas, stating his hope that the end product would be a map of the same quality as the map provided by the Office of Emergency Services. A break was then called.

Director Whitney provided a lengthy presentation, explaining in detail how the boundary discrepancies were defined, based on State Board of Equalization maps received from the County Assessor's office. Maps of certain properties were provided as examples, including a parcel at the end of Buckeye Road and a parcel on Sherwood Road, to illustrate areas that were outside of the original subdivision.
District Counsel Neary explained that the statement "not a part of the subdivision" on the Assessor's parcel map meant that the property was within the metes and bounds description of the District, but excluded from assessment of the bonds. However, as a part of the adoption of the Specific Plan, the District determined that if a parcel was within the Specific Plan boundary, it would be eligible to be served by water.
Director Whitney suggested that the Board provide direction to staff to work with him;

1) to develop a draft map of the exterior boundaries of the District that matchs the State Board of Equalization maps, which would include a legend and disclaimer,

2) to develop a file of the Assessor parcel maps that show the exterior boundaries of the District that match the State Board of Equalization maps, and

3) to reconcile those maps with the tax roll.

Director Whitney clarified that after he leaves his position as Director, he would volunteer his time to work with District staff to produce the products described.

General Manager Chapman provided an outline of the purchases that would be necessary to accomplish the proposed upgrade to the District's CAD system.

Director Venturi suggested the system be a stand-alone system separated from the network, and that the hardware be purchased from a local vendor, if possible.

Director Orth asked that one of the current CAD users be present when the proposal is presented to the Board to answer specific questions about its use.

District Secretary, Joanne Cavallari, who was present in the audience, asked if it was still Director Whitney's intention to pass a Township Resolution that would define the District's boundaries. Director Whitney stated that he no longer felt it necessary to do so, but he did feel it was important to develop the information to access.

Director Orth commented that at the beginning of the Specific Plan process, the Board hoped maps of the District would be an end product. However, there is some doubt as to whether the maps developed depict accurate boundaries.

I. SPECIAL REPORTS - GENERAL MANAGER

iv. Planning

The Board reviewed a report of Architectural Review plan activity. Director Whitney provided a copy of the Plan Submittal Log used by District staff, and suggested it be provided to the Board in the future and that it be used to track completion of projects.
With reference to the last item on the list, Director Monteleone offered suggestions as to how District staff could better handle reports of possible sewer line problems in the future.

vi. Other

General Manager provided a brief update on the status of the Willits Creek THP.

J. PUBLIC COMMENTS
None

K. ADJOURNMENT

Director Orth moved to adjourn and President Whitney declared the meeting of August 28, 2001 closed at 9: 40 p.m.

CHARLES A. ORTH
Vice President

MICHAEL V. CHAPMAN
Secretary to the Board of Directors