SPECIAL MINUTES

B. ROLL CALL

Roll call showed the following Directors present: Orth, Monteleone, Estabrook, and Whitney. Also present were General Manager Williams and District Counsel Neary.

C. ADDITIONS/ ADJUSTMENTS TO THE AGENDA

Director Orth asked that an item be added to the agenda to discuss two recent e-mails, and how they relate to the Brown Act.

President Whitney suggested that items 3 and 4 on the agenda be moved ahead because Kris Wagner, who drafted the "Request for Action" form, was not yet present and also to accommodate Dean Reed from the California Highway Patrol.

D. MINUTES OF PREVIOUS MEETINGS - None

E. SPECIAL PRESENTATION - None

F. PUBLIC HEARING - None

G. PUBLIC COMMENTS - None

H. ACTION AGENDA

3. REPORT BACK ON RADAR STUDIES AND POSSIBLE ESTABLISHMENT OF SPEED ZONES

General Manager Williams reviewed the material provided on studies of speed zones and the location and types of traffic signs within the District.

Officer Dean Reed, from the California Highway Patrol, explained the factors used to determine speed limits, adding that in order for CHP to issue a citation, the speed limit must be posted. The Vehicle Code is very specific as to the criteria used to establish speed limits, and the County Department of Transportation determines where signs should be posted, based on traffic studies. Unless otherwise posted, he must use the maximum established speed limit, which is 55 m.p.h. for a two-lane road.

Director Estabrook provided copies of a summary of information received from Steve Ford, Traffic Engineer for the County, which clarified that unless the speed limit is justified by a traffic study and is posted, it is not enforceable. He suggested a future agenda item be scheduled when Mr. Ford could attend.

Officer Reed suggested the Board encourage the County Department of Transportation to conduct the necessary studies and to post signs so that the CHP can step up enforcement.

President Whitney made a motion that the Board; 1) review existing radar studies and make recommendations to the County Department of Transportation, 2) review development in the District to determine residential density areas, and 3) request that additional studies be done by the County, where the Board feels they are needed. His motion was seconded by Director Estabrook, and passed unanimously by the members present.

4. DISCUSSION OF SPEED LIMITS AND ON-STREET PARKING

Officer Reed informed the Board that when he encounters a vehicle parked so as to create a hazard, rather than issuing a parking citation he will try to locate the owner of the vehicle by knocking on the door. If he is unable to contact the owner, he will have the vehicle stored. He felt that enforcement would be easier if the edges of the road were more clearly marked, such as with fog lines, commenting that the County Department of Transportation decides which roads will have fog lines. He assured the Board that the CHP office does follow up on complaints.

President Whitney made a motion to include with the previous request to the County, a map showing existing fog lines and those areas that the Board would like to see lines painted on, to find out the legal requirements for striping, and investigate the CDF safety requirements for roads, especially cul-de-sacs. The motion was seconded by Director Monteleone and passed unanimously by the members present.

Director Estabrook commented that effective speed control starts with the design of the roadway. He pointed out that cars parked legally on the side of the road, outside the fog lines, do make the road appear narrower, and slow traffic. He was therefore not in favor of a Township-wide ban of on-street parking.

Three new residents from one of the Lodge cabins reported a high-pitched whining sound coming from the water treatment plant. General Manager Williams explained that it was from the clarifier, and they are researching ways to muffle the sound.

1. REVIEW OF "REQUEST FOR ACTION" FOLLOW UP PROGRAM, REVISED SITE DEVELOPMENT STANDARDS, AND NOTICE TO LOCAL REALTORS.

General Manager Williams outlined the changes made to the Site Development Standards packet as a result of the Board's previous discussion.

Director Monteleone mentioned that the requirement for a foundation inspection was not included in the changes.

General Manager Williams explained that it would create a need for additional staffing, and was actually the County Building Inspector's responsibility.

Director Orth suggested notifying the County that the District would hold them responsible if the foundation did not meet the approved plans, and asked District Counsel Neary to research the legal methodology available to get the County's attention.

President Whitney suggested the County Building Inspector's staff be invited to attend a workshop with District Architect Axt and Board members to review the Site Development Standards. Director Orth felt the workshop should be staff only.

Kris Wagner asked for clarification of the regulations pertaining to encroachment permits required for driveways. President Whitney suggested the Department of Transportation staff be invited to the workshop, as well.

Director Estabrook suggested the District require written certification from the County that the foundation inspection has been done, and that the foundation is the correct shape and conforms to the setback requirements. He made a motion that the District design a checklist form and present it to the County staff at the workshop. His motion was seconded by Director Monteleone. President Whitney asked Director Estabrook to amend his motion to bring the form to the Board for approval prior to submitting it to the County. Director Estabrook agreed, Director Monteleone amended her second, and the motion passed unanimously by the members present.

Director Orth suggested a preamble be added to the Site Development Standards packet describing items of concerns and problems faced in the past.

With regards to the notification to local Realtors, Director Monteleone suggested the phrase "Disclosure Statement" be added to the top of the notice, and that it be sent to manufactured home dealers, also.

President Whitney made a motion that the amendments be made to the notice and that it be sent to all real estate offices in Ukiah and Willits, Deerwood Corporation, and manufactured home dealers. The motion was seconded by Director Monteleone and passed unanimously by the members present.

Board members discussed suitable places to make the Request for Action forms available including the District office and at Board meetings. No changes were proposed to the Request for Action form. Director Monteleone suggested the list of components be attached to or copied on the back of the form.

President Whitney suggested, in the list of components to the follow up process, the word "form" in items 7 and 8 be changed to "procedure" and the word "FOLLOWUP" be in lower case letters.

Director Monteleone suggested the following changes: item 1 change "would be" to "will", item 2 change "would" to "will", item 3 change "would" to "may", item 4 change "could" to "may", item 5 change "would" to "may", item 6 change "could" to "will" and add "number" in front of "file", item 7 change "would" to "will", item 8 change "could" to "will" and "may" to "will" and in item 9 change "would" to "will." Director Orth moved approval of the changes, seconded by Director Monteleone. The motion passed unanimously by the members present.

Director Monteleone provided a copy of the "Who to Call List" and asked that it be made available to the public.

2. DISCUSSION OF POWERS OF THE DISTRICT AND OTHER LIMITATIONS

Deferred to a future Board meeting.

Director Orth voiced concern about Brown Act violations resulting from e-mail correspondence sent by other Directors pertaining to items on the agenda.

District Counsel Neary offered guidance as to prohibited types communication.

I. SPECIAL REPORTS - GENERAL MANAGER

i. Significant Correspondence received since last meeting:

ii. Personnel

iii. Finance

iv. Planning

v. Possible upcoming agenda items

vi. Other

J. PUBLIC COMMENTS - None

K. ADJOURNMENT

Director Orth moved to adjourn and President Whitney declared the meeting of August 15, 2000 closed at 10:40 p.m.

PAUL A. WILLIAMS

Secretary to the Board of Directors

BOB WHITNEY,

President