SPECIAL MINUTES

A. PLEDGE OF ALLEGIANCE

B. ROLL CALL

Roll call showed the following Directors present: Orth, Venturi, Monteleone, Estabrook, and Whitney. Also present were General Manager Williams and District Counsel Neary.

C. ADDITIONS/ ADJUSTMENTS TO THE AGENDA

District Counsel Neary provided an update on the status of the County Code, as it relates to the Brooktrails Specific Plan. County Ordinance No. 3986, adopted on December 8, 1997, incorporates Chapter 10 of the Specific Plan by reference, making it clear that the design guidelines and site development standards were formally adopted by the County.

D. PUBLIC COMMENTS

Bill Edmondson, resident of the District and former member of the Board of Directors, expressed optimism about the productivity of the meeting.

E. ACTION AGENDA

1. NEST UPDATE

Director Orth reported that a follow-up meeting had been scheduled for May 24th, at which time they hoped to be able to begin putting teams together. He stressed the need to clarify the role between the agencies, and define the powers of the Board to determine what level of financial participation the District could provide.

President Whitney suggested that the legal entity of NEST be investigated and clarified to help resolve insurance issues.

Director Monteleone summarized a recent letter from Robert Terry estimating that $3,000 would be needed for start-up costs, including hand held radios and first aid supplies. She reported that the BPOA had voted to reimburse MESA and Red Cross personnel $825 for travel expenses incurred to attend the meeting, and would wait for a decision from the District to determine how much of the requested $3000 BPOA would contribute. Director Orth suggest utilizing the garbage franchise fee as a contribution from the General Fund.

A brief question and answer session ensued, with Director Venturi providing a description of the Incident Command Structure followed by law enforcement personnel, and Director Orth clarifying the role played by OES.

General Manager Williams reported that Mr. Terry's request for funding will be presented to the Finance Committee at their meeting of May 1st.

2. WHAT'S HAPPENING WITH THE REDWOOD GROVE.

General Manager Williams explained that the District had recently leased the grove property for a $1 per year, and will be researching possible grants for acquisition. The Board had instructed him to contact the Ohl family about acquiring the property, and had named him as real estate negotiator. Also, a Recreation, Greenbelt, and Conservation Committee had been established which will assist the Board in determining what will be done with the property. He reviewed the current Budget allocations and the work that had been done to date.

Virginia Pohlson lead an enthusiastic discussion with other community members about the history of the area. She reported that she had recently attended a workshop on federal funding available for urban park and recreation recovery projects, which she felt the District could qualify for.

President Whitney outlined the expected products of the new Recreation Committee, which included improvement of the trail system, and the re-establishment of a foot trail from Brooktrails to the City of Willits. Director Venturi suggested contacting the local Boy Scouts to involve the youth of the community in the set up and maintenance of the park.

President Whitney pointed out that the because the District is leasing the Grove it is open for public use, and that the possible acquisition of the property was on the upcoming Board agenda.

3. COMMUNITY INPUT ON POTENTIAL FUTURE OF BROOKTRAILS LODGE.

President Whitney commented that the new owner is scheduled to attend the Board meeting of May 9th. Director Monteleone encouraged the residents to attend the meeting.

President Whitney stated that the Lodge property is subject to the provisions of the Specific Plan, and because a use permit is required, the Board will be asked to review the application and issue a "can and will serve" letter. He suggested that the owner be made aware of the provisions of the Specific Plan prior to the May 9th meeting, and pointed out that this will allow the District some leverage. Also, the opening of the Lodge and motel units will result in a substantial increase in sewer and water use, as there are a total of 40 connections at the property.

Director Orth mentioned that there were problems historically with the sewer system serving the property, and suggested that the Superintendent of Utilities ensure that those problems were solved when the system was upgraded.

4. PLAN FOR THE NEXT COMMUNITY FOCUS MEETING

President Whitney stated that the subject of the next Community Focus meeting will be on enforcement of the District Design Standards, as outlined in the Specific Plan. Concerns have been raised about enforcement, some of which were clarified by Dale Hawley, County Code Enforcement Officer, who spoke at the meeting of April 11th. The question is whether the District wants to take on the responsibility of enforcement.

General Manager Williams added that the recent adoption of Ordinance No. 112 provides for the District Architect's approval prior to the final inspection by the County and the establishment of a permanent water connection.

Director Orth felt that budgetary constraints of additional staff must be taken into consideration if the District were to take on the responsibility of enforcement, and that the District should continue to work with the County in response to complaints from residents.

Director Monteleone stressed the need to make people aware that there are standards in effect and that those standards will be enforced.

General Manager Williams provided copies of the Site Development Standard packets available at the District office. Director Monteleone suggested that the packet be reviewed for discussion at the next Focus Meeting, and perhaps a summary of its contents developed and distributed to the public.

President Whitney suggested providing complaint forms to the residents, perhaps as an insert with the BPOA newsletter, which could be completed and returned to the District office, then forwarded to the District Architect for review.

Director Monteleone offered to draft a letter for the Board's consideration to be sent to local realtors, with a copy of the Site Development Standards packet. Virginia Pohlson pointed out that connection fees and construction service usage rates are not presently included in the packet. President Whitney felt that the information should be added.

Director Monteleone proposed publishing a continuous box ad in the real estate section of the Willits News, informing potential buyers that standards do exist within the District.

President Whitney commented on problems in the past with auction companies falsely advertising properties in Brooktrails. He encouraged residents to file complaints with the District Attorney's office if any such advertising was observed.

Moving on, President Whitney suggested residents contact the General Manager or Director Monteleone if interested in establishing an ad hoc Community Services Committee. Director Orth spoke in favor of continuing the every-other-month Focus Meetings as opposed to setting up another committee of the Board. Director Venturi agreed, stating that he appreciates the opportunity for the Board, as a whole, to meet with the public and discuss the issues of concern, pointing out that the Brown act limits Directors participation on committees to two members.

Board members agreed to set the next Focus Meeting date for Tuesday, June 20, 2000.

I. SPECIAL REPORTS - GENERAL MANAGER

i. Significant Correspondence received since last meeting:

ii. Personnel

iii. Finance

iv. Planning

v. Possible upcoming agenda items

vi. Other

J. PUBLIC COMMENTS

Ginger Pohlson asked for clarification of the procedure to add items to the agenda. A brief discussion ensued about possible items for the next meeting.

Bill Edmondson spoke positively about the Board of Directors working together with the BPOA on various projects.

Bob Houtz voiced concern about debris in and damage to the gutters and driveways in the District. He provided copies of property standards in effect in the state of Iowa.

John Lemmer asked for clarification of chargeable uses of the Fire Department meeting room.

K. ADJOURNMENT

Director Venturi moved to adjourn and President Whitney declared the meeting of April 18, 2000 closed at 9:40 p.m.

PAUL A. WILLIAMS

Secretary to the Board of Directors

BOB WHITNEY,

President