MINUTES

The Board of Directors of Brooktrails Township Community Services District
met in regular session on May 23, 2000 at 7:08 p.m. in Brooktrails Community Center.

President Whitney announced that the Board had met in closed session concerning
labor negotiations, and intended to continue its closed session after the end of the meeting.

A. PLEDGE OF ALLEGIANCE

B. ROLL CALL

Roll call showed the following Directors present: Orth, Venturi, Estabrook, and Whitney. Also present were General Manager Williams and District Counsel Neary. Director Monteleone was absent.

C. ADDITIONS/ ADJUSTMENTS TO THE AGENDA

None

D. MINUTES OF PREVIOUS MEETINGS

May 9, 2000

Director Estabrook asked that, on page 3007, the wording of the first paragraph under item 3a be changed to read "Local realtor Christopher Martin, resident of the District, and member of the Highway and Traffic Committee of One-Town-One-Vision, took the podium and gave a lengthy presentation on the feasibility of a two-lane bypass alternative in addition to benefits it may have over the four-lane freeway." Director Orth moved to approve the minutes of May 9, 2000 as amended, seconded by Director Estabrook. Motion was passed unanimously by the members present.

E. SPECIAL PRESENTATION - RESOLUTION OF APPRECIATION TO FIRE CHIEF DAVE THOMEN

General Manager Williams explained that this is the Board's opportunity to approve a Resolution of Appreciation for the Fire Chief, to be presented to him at his retirement dinner to be held on June 9th.

Director Orth moved to approve Resolution No. 2000-22, A Resolution Commending David J. Thomen for his 15 Years of Service to the District. The motion was seconded by Director Venturi.

Director Orth read the Resolution out load. A vote was then taken on the motion as follows:

AYES: Directors: Orth, Venturi, Estabrook, Whitney

NOES: Directors: None

ABSENT: Director: Monteleone

Resolution No. 2000-22 Adopted.

F. PUBLIC HEARING -

PROPOSED RATES AND FEES ADJUSTMENTS FOR USE OF THE GOLF COURSE

General Manager Williams reviewed the proposed rates as recommended by the Green Committee and the Finance Committee. Additional information was provided which was derived from historical data, indicating a drop in play for dailies and an increase of play for annuals and seniors.

President Whitney opened the public hearing at 7:17 p.m. Pro Shop Manager Ron Runberg asked that the Board consider postponing the effective date to allow him time to post the new rates prior to the increase.

After a brief discussion, Board members agreed to amend the effective date to June 9, 2000. Director Venturi moved to adopt Resolution No. 2000-23, A Resolution Establishing Fees and Charges for the Use of the Brooktrails Golf Course, as amended. The motion was seconded by Director Orth.

President Whitney suggested, in the future, increasing the discount offered to seniors. Director Orth suggested lowing the age from 65 to 62 or perhaps even 55.

No other members of the audience came forward, and President Whitney closed the public hearing at 7:22 p.m.

A vote was then taken on the motion as follows:

AYES: Directors: Orth, Venturi, Estabrook, Whitney

NOES: Directors: None

ABSENT: Directors: Monteleone

Resolution No. 2000-23 Adopted

G. PUBLIC COMMENTS

None

H. ACTION AGENDA

3. REVIEW OF THE POLICIES AND PROCEDURES OF THE GREEN COMMITTEE, AS ESTABLISHED BY ORDINANCE NO. 69.

General Manager Williams commented that interest in participation in the Green Committee seems to be waning, as two vacancies currently exist, and no volunteers have come forward.

Director Orth suggested making the Green Committee a sub-committee of the Recreation, Greenbelt, and Conservation Committee.

Director Venturi pointed out that no Director currently serves on the committee, which may infer a lack of interest on the part of the Board. He suggested continuing the existing committee and appointing a Board member to serve.

Director Estabrook agreed that Board participation may help spark interest, stating opposition to combining it with the Recreation Committee. As a non-golfer, he considered input from the golfers to be invaluable.

Pro Shop Manager Ron Runberg felt that contributing factors were the lack of leadership, and the current meeting schedule of Wednesdays at 9:00 am. He agreed that the committee is a valuable resource, and stated his intention to more actively participate.

Director Venturi volunteered to represent the Board on the Committee, and suggested making the schedule more flexible, to be determined by the members as convenient for them.

President Whitney suggested amending the Ordinance to remove the requirement of membership in the Men's and Women's Club, and suggested encouraging junior members to participate, if possible.

Mr. Runberg pointed out that the Conflict of Interest Form, which must be filed by the committee members, is also a negative factor.

District Counsel Neary suggested reducing the required schedules that must be included to a minimum.

Director Estabrook also asked that the Committee report to the Board at least once a year.

General Manager Williams offered to draft an amending Ordinance for the Board's consideration, to provide options as to size, membership and meeting schedules, and to revise the required Conflict of Interest filings.

4. REVIEW OF NOTIFICATION FROM CALIFORNIA DEPARTMENT OF FISH AND GAME REQUESTING THE DISTRICT NOT TO INSTALL THE FLASH-BOARDS TO CREATE SUMMER LAKE BECAUSE OF THE ADVERSE IMPACT ON CHINOOK SALMON AND/OR STEELHEAD TROUT.

General Manager Williams reported on a letter received from Steve Cannata of the Department of Fish and Game, indicating their position that the annual installation of the flash-boards to create Summer Lake has an adverse impact on endangered Chinook Salmon and Steelhead trout, and is also subject to their Streambed Alteration Permit process.

Director Orth, although he regretted the loss of a public swimming facility, voiced support of what the Department is trying to accomplish.

Director Venturi pointed out that the condition of the water in Summer Lake was only good for a short time. He felt that the restoration of habitat was a higher priority.

Director Estabrook spoke in favor of restoration, and felt that other areas in the District could be improved for recreation.

President Whitney also regretted the loss of the swimming facility, but felt that it would not be worth the cost of mitigation to fight Fish and Game on the issue.

Jack Cunningham spoke in favor of eliminating Summer Lake in the future.

Kurt Ackerman felt that Summer Lake should continue.

5. REQUEST FOR AUTHORIZATION TO APPLY FOR VARIOUS GRANTS TO PROVIDE FOR SALMONID SPAWNING HABITAT RESTORATION IN WILLITS CREEK AT THE HEADWATERS AND SUMMER MEADOW

General Manager Williams provided a summary of the proposed restoration work. Director Orth commented that additional work was needed at the old log bridge site on the Par Course, as well.

President Whitney briefly outlined the process involved to obtain grants. He reported that the Water Quality Control Board had reviewed the Specific Plan and found it acceptable. However, in addition they would require creek assessment by a specialist, which he believed could also be funded with grant money.

Director Orth moved to give general Board approval to apply for grants to address restoration of Willits Creek. The motion was seconded by Director Estabrook.

A representative from the Spring Creek Road Association came forward to express concern about the Timber Harvest Plan recently filed by Steve McKinstry, and to correct some of the information in the Staff Report concerning the number of miles of private road in Spring Creek. President Whitney advise him to attend the next Board meeting when Mr. McKinstry would attend to answer concerns.

A vote on the motion was taken which passed unanimously by the members present.

6. RESOLUTION ACCEPTING THE DONATION OF 87 LOTS FROM TOM AND PEGGY PORTER.

After a brief review of a map of the donated lots, President Whitney left the table due to a possible conflict of interest, as several of the lots were near his property.

Although concerned about the loss of revenues, Director Orth spoke in favor of taking advantage of opportunities to downsize, when presented.

Director Venturi spoke against accepting the lots, because of the loss of revenues. Director Estabrook pointed out that if the District could maintain a 3 to 1 ratio of lots reduced to lots developed, it could achieve the long term goal of ultimate build-out of 2500 homes, which would save the environmental quality of the area and avoid the need to build another dam. He also felt that the cost of development would soon exceed the loss of revenue as a result of the donation.

Director Orth proposed deferring the matter, as there were only three voting Board members, and because he felt that the Finance Committee should have a chance to review the proposal and address Director Venturi's concerns. The other Board members agreed.

Kurt Ackerman came forward and spoke in favor of accepting the lots to facilitate mergers with adjacent properties.

7. REVIEW OF PROPOSED RENTAL AGREEMENTS FOR FIRE HOUSE MEETING ROOM AND RECREATION GROVE.

General Manager Williams reviewed the changes made to the forms, as directed by the Board at their previous meeting, including prohibition of the use of alcohol.

Director Orth suggesting tying the use of the Recreation Grove to the use of the Community Center to provide facilities.

Director Venturi felt that the rental of Recreation Grove should be deferred until the property is more developed. However, he was in favor of moving forward with the Fire House meeting room, at the Fire Department's discretion.

Director Estabrook asked for input from the Recreation Committee on the use of the Grove, but was in favor of placing picnic tables there for immediate use by the public.

With regards to the Rental Agreement for the Fire House meeting room, President Whitney asked the wording above the signature on the Release of Responsibility Form be changed to "Cleaning Deposit" as opposed to "Security Deposit", to be consistent with the Rental Agreement. He also asked that the sentence "All signs, decorations etc. are to be removed by renter, including tacks, tapes and staples." be changed to "All signs, decorations etc. are to be removed by renter, including tape. The use of tacks and/or staples is prohibited."

Director Venturi moved to approve the Fire House Rental Agreement, as amended. The motion was seconded by Director Orth, and passed unanimously by the members present.

A break was called to change the tape.

8. CONSIDERATION OF AN ORDINANCE AMENDING ORDINANCE NO. 76, ENCOURAGING THE USE OF GRAYWATER SYSTEMS AS A PART OF NEW CONSTRUCTION.

Director Orth pointed out that there are many areas within the District where the use of graywater systems is not feasible. He appreciated the use of the term "encouraged."

Director Estabrook disagreed, stating that he felt ordinances should be more directive, and asked that the wording be changed to read "Graywater systems, compliant with applicable laws and regulations, should be used in newly constructed residential units."

President Whitney voiced his agreement with Director Orth, asking that the word "encouraged" be left in the wording, and that the phrase "whenever feasible" be added to the end of the sentence. He made a motion to introduce Ordinance No. 113, as amended, and to forward it to the County Departments of Environmental Health and the Department of Planning and Building for their comments. He also moved that a public hearing be scheduled on the matter for June 27th, to allow them more time to respond. His motion was seconded by Director Orth.

Director Estabrook recommended getting feedback from the County prior to publication of the Ordinance.

General Manager Williams reconfirmed the correct wording of the Ordinance as follows: "Graywater systems, compliant with applicable laws and regulations, are hereby encouraged to be used in newly constructed residential units, whenever feasible."

A vote on the motion was taken which passed unanimously by the members present.

9. CONSIDERATION OF A PROPOSAL FROM PRESIDENT WHITNEY TO INSTALL SPECIAL SIGNS (2) ON PRIVATE PROPERTY NOTIFYING THE TRAVELING PUBLIC OF THE BOARD'S CONCERN FOR SPEED WITHIN BROOKTRAILS.

General Manager Williams summarized the proposal from President Whitney and offered suggestions as to where such signs could be placed.

With reference to a legal opinion written by District Counsel Neary in 1997, President Whitney concluded that because the subdivision is considered a residential district according to Vehicle Code Section 515, the speed limit should be 25 m.p.h throughout the District.

District Counsel Neary summarized his opinion, pointing out that if the District could entice the County to recognize Brooktrails as a residential district, and to place County speed limit signs as vehicles enter and leave the District, it would provide a basis for enforcement of the 25 mph speed limit by the Highway Patrol and the County Sheriff's Department. He cautioned that self-designation may slow traffic, but would not provide that basis for enforcement.

President Whitney expressed his frustration in the lack of response by the various agencies that have been asked to address the issue. He hoped that placement of signs would serve to slow traffic.

Jack Cunningham suggested that studies should be done to assess appropriate speed limits for the various areas in the District.

Director Orth was not supportive of the proposal to place signs, as the District has no police powers or means of enforcement. He felt that many areas in the District would support a 35 mph speed limit, and pointed out that the terrain is often a moderator of speed. He felt that any signs should be placed by the County.

Director Venturi did not feel that the proposed signs would be effective. He felt that the only way to get vehicles to slow down is to issue citations, and suggested contacting the Assembly representative to pursue the drafting of a Vehicle Code Section that would apply specifically to Brooktrails.

Director Estabrook also felt that something needs to be done about speed, but was not supportive of this approach. He suggested a joint meeting with CHP and the County Department of Transportation to discuss the issues.

President Whitney made a motion to direct the General Manager to develop a map that shows residential districts that meet the criteria in Vehicle Code Section 515, the location of speed limit signs, and any obvious intersection that need improvements, such as stop signs and left turn lanes. Once the map is completed, it would be reviewed by the Board, and a meeting scheduled with the other agencies involved.

Director Orth suggested a Planning Meeting be held and representatives from CHP and the County be invited to attend along with members of the public. He seconded President Whitney's motion, which passed unanimously by the members present.

I. SPECIAL REPORTS - GENERAL MANAGER

i. Significant Correspondence received since last meeting:

ii. Personnel

An update was provided of applications sent and received for Water Operator I and General Manager.

iii. Finance

iv. Planning

One Single Family Residence was approved on Ridge Road.

v. Possible upcoming agenda items

vi. Other

President Whitney asked for a copy of the State Law that requires the District to uncover its manhole covers after the County re-paves a road.

J. PUBLIC COMMENTS

None

K. ADJOURNMENT

President Whitney moved to adjourn and declared the meeting of May 23, 2000 closed at 10:40 p.m.

PAUL A. WILLIAMS

Secretary to the Board of Directors

BOB WHITNEY,

President