MINUTES

REPORT ON CLOSED SESSION

President Whitney reported that the Board had selected two top candidates for the General Manager position, and would be scheduling site visits and doing background checks.

A. PLEDGE OF ALLEGIANCE

B. ROLL CALL

Roll call showed the following Directors present: Orth, Venturi, Monteleone, Estabrook, and Whitney. Also present were General Manager Williams and District Counsel Neary.

C. ADDITIONS/ ADJUSTMENTS TO THE AGENDA

None

D. MINUTES OF PREVIOUS MEETINGS

June 20, 2000

Director Orth moved to approve the minutes of June 20, 2000 as written, seconded by Director Venturi. Motion was passed unanimously.

June 27, 2000

Director Orth asked that on page 3030, in the second paragraph of section 12, that Director Estabrook's comment about bus service from Brooktrails to Ukiah be changed from "fixed route" to "parking lot" service. Director Estabrook commented that he meant "parking lot", however he believed he did say "fixed route." He asked that the minutes of June 27, 2000 be left as written, but that the minutes of July 11, 2000 state his intention.

Director Whitney asked that on page 3026, in the third paragraph above section 3, JoAnn Salisbury's inquiry be changed to read "She also inquired about the taxes on her lots which were in the merger process." Director Orth then moved to approve the minutes of June 27, 2000 as amended, seconded by Director Monteleone. Motion was passed unanimously.

E. SPECIAL PRESENTATION

MR. GREG FOSS, DIRECTOR OF ANIMAL CONTROL FOR MENDOCINO COUNTY

Mr. Foss provided copies to the Board members of a report he had complied of Brooktrails activity for the period of March through June 2000. He briefly reviewed the report which indicated that out of 103 calls to the Willits area, 39 calls were to Brooktrails. He outlined the current staffing in the department and encouraged the Board to send another Resolution urging the County to provide an additional officer, as was done earlier in the year.

General Manager Williams reviewed Resolution 2000-5, which stated that the Board did agree to review, as a part of the development of the next District Budget, some monetary support, subject to the definition of a minimum level of service for Brooktrails.

Mr. Foss explained that the City of Willits contributes $15,000 per year, in exchange for 8 hours of dedicated service per week, and that similar terms could be worked out based on what the District was willing to contribute.

In response to President Whitney's inquiry, Mr. Foss clarified that the County would not be obligated to serve the City of Willits if they did not contribute financially. However, Brooktrails is not exempted, as cities are, and could expect additional service above what is now received.

Director Orth felt that the need for additional service had been established and spoke in favor of lobbying the Board of Supervisors to fill the new North County position.

Director Venturi commented that the Finance Committee had looked at the proposal, but was concerned about building reserves to deal with needed infrastructure issues. He voiced support for additional service, but not the financial contribution.

Director Monteleone voiced concern that contracts with cities could result in less time spent rural areas. Mr. Foss confirmed that staffing had not increased during the 12 years that he had been with the department, and that overall service would be enhanced as a result of additional staff, especially in the inland area.

As requested by Director Estabrook, Mr. Foss outlined the type of data available and agreed to provide the information for analysis purposes.

Director Estabrook stated his opinion that the procedure for dealing with citizens complaints should be more responsive. He offered to attend the budget hearings, to offer support for the additional staffing. However, citing the lack of revenue sources available to Special Districts such as those from sales tax, he was not supportive of a financial contribution.

President Whitney asked Mr. Foss to work with the General Manager to develop a video evidence collection process, as often by the time the Officer arrives the offending dog has gone. He also asked for a comparison of density of dog ownership per household in Brooktrails with other areas in the County.

Bob Terry inquired as to the amount of financial contribution from other cities, and reiterated Director Monteleone's concern about contracts taking officer's time away from rural areas.

Jack Cunningham asked for clarification of how the department allocates the officer's time.

In closing, Mr. Foss reported that additional hours between 5:00 p.m. and 8:30 p.m. have recently been given to the Willits and Brooktrails area, and assured the Board that the level of service would not decline if the District chose not to contribute financially.

F. PUBLIC HEARING

2. CONSIDERATION OF ORDINANCE NO. 114

President Whitney opened the public hearing at 8:14 p.m.

General Manager Williams clarified that the proposed Ordinance would simply repeal Ordinance Nos. 69, 92, and 96, and allow reestablishment of the Green Committee by Resolution.

Robert Terry of Poppy Lane voiced concern that if the Ordinance is adopted and the Resolution is not, the District would be without a Green Committee. Director Orth explained that governmental policy requires that an Ordinance be adopted to repeal another Ordinance, and for the sake of consistency, the Board prefers that all committees be established by Resolution.

Director Estabrook voiced concern about the wording of the proposed Ordinance. However, General Manager Williams assured him that it was appropriate.

Director Orth moved to waive further reading and adopt Ordinance No. 114. His motion was seconded by Director Venturi, and the vote was taken as follows:

AYES: Directors: Orth, Venturi, Monteleone, Estabrook, Whitney

NOES: Directors: None

ABSENT: Directors: None

Ordinance No. 114 Adopted

G. PUBLIC COMMENTS

Robert Terry spoke against District financial contribution for an Animal Control Officer.

H. ACTION AGENDA

3. Routine Items

a. consideration of a resolution authorizing execution of an agreement with the county of mendocino for the collection of water availability charges.

b. consideration of a resolution authorizing execution of an agreement with the county of mendocino for the collection of sewer standby charges.

c. consideration of a resolution authorizing execution of an agreement with the county of mendocino for the collection of special fire tax.

General Manager Williams provided a brief summary of the tax collection process, noting that the agreements have been modified to provide for collection on an on-going basis, and that the cost to the District is reasonable.

Director Estabrook moved to adopt Resolution Nos. 2000-36, a Resolution Authorizing Execution of an Agreement with the County of Mendocino for the Collection of Water Availability Charges; 2000-37, a Resolution Authorizing Execution of an Agreement with the County of Mendocino for the Collection of Sewer Standby Charges; and 2000-38, a Resolution Authorizing Execution of an Agreement with the County of Mendocino for the Collection of Special Fire Tax. His motion was seconded by Director Orth and the vote was taken as follows:

AYES: Directors: Orth, Venturi, Monteleone, Estabrook, Whitney

NOES: Directors: None

ABSENT: Directors: None

Resolution Nos. 2000-36, 2000-37, 2000-38 Adopted

4. CONSIDERATION OF A RESOLUTION REESTABLISHING THE GREEN COMMITTEE.

General Manager Williams explained that the suggestions made by the Board in June had been incorporated into the Resolution.

Director Venturi moved to approve Resolution No. 2000-39, a Resolution Creating and Providing for the Appointment of a Green Committee, Establishing its Duties and Providing for its Rules and Regulations. The motion was seconded by Director Orth.

Director Estabrook asked that item (f) be added to the Resolution as follows:

"At least annually, report to the Board of Directors current and foreseeable problems, concerns of golfers, level of play, effectiveness of public relations programs, recommendations for improvements, and improvements made during the previous year."

Director Venturi agreed to amend his motion, Director Orth amended his second, and a vote on the motion was taken as follows:

AYES: Directors: Orth, Venturi, Monteleone, Estabrook, Whitney

NOES: Directors: None

ABSENT: Directors: None

Resolution Nos. 2000-39 Adopted

5. REINTRODUCTION OF ORDINANCE NO. 113.

General Manager reviewed the changes to the wording in the proposed Ordinance, as discussed at the meeting of June 27, 2000, and had included the description of graywater as defined in the material received from the State. Director Orth moved to waive further reading, introduce Ordinance No. 113, and schedule a public hearing for the August 8, 2000 meeting. His motion was seconded by Director Monteleone and passed by a unanimous roll call vote.

6. BUDGET WORKSHOP

General Manager Williams explained that the Finance Committee had reviewed the Budget and made its recommendations, and the recent rate adjustments had been incorporated into the numbers. The theme of the Budget is building reserves, and year end carryover is expected to be nearly $271,000.

Because the focus of the workshop was on the Departmental Budgets, Superintendent of Utilities, Wendell Wilson, Director of Emergency Services, Daryl Schoeppner, and Assistant Park Superintendent, Doug Pohlson were present in the audience.

General Manager Williams reviewed revenue projections, beginning with the General Fund, estimated to be $257,240, which included Ambulance, Township Administration, Legal & Legislative and Active Use. Expected expenses were also reviewed, including additional costs anticipated as a result of the recruitment of a new General Manager.

Director Orth thanked General Manager Williams for the clarity and descriptiveness of the Budget.

Director Monteleone asked for input from the Board members serving on the Finance Committee, and voiced appreciation of the office staff for their assistance.

Director Estabrook answered that the Finance Committee's main concerns were in the Fire and Golf funds.

President Whitney asked for clarification of the car allowance, mileage reimbursement, and ICMA conference allowance. He suggested moving the relocation expense to contingency, and asked that on page 49, the Finance Committee and Recreation, Greenbelt and Conservation Committee be added to item number 10. He also suggested allocating the Franchise Fee to the Recreation and Fire Funds, utilizing a portion of the funds for a Fire Marshall, as one full-time position had been eliminated from the Fire Department.

Director Venturi spoke in favor of keeping the Franchise Fee in the General Fund to use as needed, and staying focused on building reserves.

Director Orth suggested establishing a special fund to reimburse the departments that lose revenues as a result of the lot reduction programs.

Director Estabrook voiced concern that transferring funds into the Fire Fund could result in masking the real problems in the department.

Moving on to Active Use, President Whitney asked that on page 53, in item 3, Summer Lake be changed to park areas, and Upper Nine, Beeler Pond, and Summer Meadow be added. He also asked that maintenance of hiking trails be added as item 6. Director Orth suggested utilizing funds budgeted for the hardcourt to resurface the tennis courts in Recreation Grove.

Noting the increased allocation of time devoted to the Golf Course by the Maintenance workers, Director Monteleone voiced concern about the effect on the other Active Use areas. General Manager Williams clarified that the previous allocations were estimates, and the new allocation was based on actual time spent in each area.

Continuing, General Manager Williams explained that the Ambulance had been moved from the Fire Fund to the General Fund due to Budget deficit, and summarized the projected revenues and expenses, including the need to replace the Bronco and possibly the Suburban. Mr. Schoeppner stated his preference of keeping the Suburban, as it is better equipped to transport passengers.

Director Venturi reported that the Finance Committee wanted it stressed at the Board level that Ambulance revenues were projected as low as possible, due to the uncertainty in the amount of calls that would be handled as backup to the new Willits Ambulance Service. Also, he reported that the Committee would be meeting at least every other month for Budget review.

President Whitney voiced concern about the small amount of revenues collected during the second quarter, and asked for justification of how the estimate of $25,000 for the year was derived. He asked that on page 57, in item number 1, "EMTS" be changed to "Emergency Medical Technicians", and that "Basic Life Support" be added in front of "Ambulance."

Moving on, General Manager Williams reported that the Fire Fund shows a modest year end carry-over, and that Fire Tax continues to decline due to lot mergers and donations. Expenses are down, as one full-time position has been eliminated.

Director Estabrook commented that the Finance Committee recommended a monthly budget be developed for the Fire Department, and actual expenses be tracked closely.

President Whitney asked that on page 63, the term"traveling equipment" be changed to "vehicles" and on page 61, item 2, "the development of fire roads" be changed to "the maintenance of fire roads."

General Manager Williams noted a modest year-end carry-over in the Golf Fund, commenting that both Proshop operations and the loan payment to the Sewer Fund have decreased. However, it is still a bare bones budget. Noting the significant increase in play since a feature story in the Ukiah Daily Journal, it was suggested that the effectiveness of yellow-page advertising be assessed, and other advertising options be considered. Director Venturi suggested that on page 67, the words "Yellow-pages and magazine" be struck from the description of advertising expense. President Whitney asked that supplies be broken down by dollar amount per category, and that electrical cost, refuse collection, and cable service be itemized, as well.

Director Monteleone asked for clarification of the $1,000 allocated for training.

Director Estabrook reported that the Finance Committee had recommended a monthly budget for the Golf Fund also, due to concerns about the unpredictability of play and revenues.

An audience member suggested that free sources of advertising be explored, such as travel papers and highway signs.

Director Orth moved to continue the discussion of the Water and Sewer Budget and items number 8 and 9 to the next meeting, and to extend the present meeting to 11:00 p.m. The motion was seconded by Director Monteleone, and passed unanimously.

7. QUARTERLY REPORT ON USE OF DISTRICT AMBULANCE.

Director of Emergency Services, Daryl Schoeppner, presented the second quarterly report on use of the District Ambulance. He reported that there were 3 fewer calls this year to date, compared to the same period last year. He has asked his staff to make ambulance billing a priority, and to follow up on patient's share of insurance claims.

Director Estabrook asked for an update of Willits Ambulance Service's backup ambulance.

After a brief question and answer session, President Whitney thanked Mr. Schoeppner for his presentation.

8. REVIEW REQUEST FOR E-MAIL OPINION THROUGH APPROPRIATE CHANNELS FROM THE STATE ATTORNEY GENERAL.

Deferred to the next meeting.

9. CONSIDERATION OF REVISED COMPLAINT AND SUGGESTION FOLLOW-UP PROGRAM, AS WELL AS THE REVISED DEVELOPMENT STANDARDS INFORMATION PACKET WITH A PROPOSED NOTICE TO LOCAL REALTORS.

Deferred to next meeting.

I. SPECIAL REPORTS - GENERAL MANAGER

i. Significant Correspondence received since last meeting:

ii. Personnel

General Manager Williams announced that Jake Jacobs had been hired as Water Operator I out of 26 applicants.

iii. Finance

Board members reviewed Warrants for June and current Accounts Payable.

iv. Planning

v. Possible upcoming agenda items

vi. Other

J. PUBLIC COMMENTS

None

K. ADJOURNMENT

Director Orth moved to adjourn and President Whitney declared the meeting of July 11, 2000 closed at 11:00 p.m.

PAUL A. WILLIAMS

Secretary to the Board of Directors

BOB WHITNEY,

President