MINUTES

A. PLEDGE OF ALLEGIANCE

B. ROLL CALL
Roll call showed the following Directors present: Eads, Whitney, Estabrook, Orth and Skezas. Also present were General Manager Williams and District Counsel Neary.

C. ADDITIONS/ ADJUSTMENTS TO THE AGENDA
None

D. MINUTES OF PREVIOUS MEETINGS

February 27, 1999

Director Orth moved to approve the minutes of February 27, 1999 as written, seconded by Director Estabrook. Motion passed unanimously.

March 9, 1999

Director Orth moved to approve the minutes of March 9, 1999. Director Estabrook asked that the addition to the minutes of February 23rd be corrected. After a brief discussion it was decided that the minutes of March 9, 1999 would be revised and approval would be deferred until the next Board meeting. Director Orth then withdrew his motion.

E. PUBLIC COMMENTS
None

F. ACTION AGENDA

2. CONSIDERATION OF RESOLUTION DECLARING EXISTENCE OF A PUBLIC NUISANCE BECAUSE OF WEEDS, GRASSES, AND OTHER COMBUSTIBLE VEGETATION ON CERTAIN PRIVATE PARCELS WITHIN THE DISTRICT.
Fire Chief Thomen, who was present in the audience, provided a map of parcels to be abated. Director Eads stated that lots 16 and 17 on the list attached to the proposed resolution were adjoining to his property and that he would be abstaining due to a possible conflict of interest. Director Whitney commented that he found the map to be very helpful and expressed his appreciation to the Chief. He also volunteered to assist in the compilation of data available on lots abated over the years. Director Orth moved to adopt Resolution No. 1998-7, a Resolution Declaring Existence of a Public Nuisance Because of Weeds, Grasses, and Other Combustible Vegetation on Certain Private Parcels Within the District, seconded by Director Estabrook, the vote was taken as follows:

AYES: Directors: Whitney, Estabrook, Orth, Skezas
NOES: Directors: None
ABSENT: Directors: None
ABSTAIN: Directors: Eads
Resolution No. 1999-7 adopted.

President Skezas asked the Fire Chief if the Grass Lot Program could be started earlier this year to assure ample time for proper notification. General Manager Williams noted that, in response to Director Eads' question from an earlier meeting, the District has been receiving within 10% of what is added to the tax bills for abatement expense.

3. REVIEW OF POTENTIAL THIRD QUARTER BUDGET ADJUSTMENTS IN REACTION TO THE ANNUAL AUDIT AND EXISTING CONDITIONS. A RESOLUTION HAS BEEN SUBMITTED TO MAKE VARIOUS ADJUSTMENTS TO THE ADOPTED BUDGET AND A PUBLIC HEARING IS BEING SCHEDULED FOR THE APRIL 13TH MEETING.

General Manager Williams asked that a public hearing be scheduled to adjust the current budget in response to both the annual audit and the anticipated increase in revenues. He reviewed the suggested changes, as outlined in the proposed resolution, including provisions for major capital replacement items and computer hardware and software needed for the District to become Y2K compliant. Director Eads asked about the status of the Sherwood Road/Second Access study, for which $35,000 had been budgeted earlier in the year. General Manager Williams replied that he had met with the Director of Transportation and was advised that the RFP will probably not be ready until the next fiscal year. Director Whitney asked for clarification of the necessary computer upgrades. General Manager Williams explained that the costs would include a better power backup and assured Director Whitney that the District would be running a parallel system during the conversion. President Skezas asked for a motion to schedule the public hearing for April 13th, to which Director Orth stated "so moved." The motion was seconded by Director Whitney and passed unanimously.

4. REVIEW OF AN UPDATE OF THE STATUS OF LOTS WITHOUT SIGNIFICANT ROAD IMPROVEMENTS.

With the aid of a Specific Plan area map on the wall, General Manager Williams reviewed the location of the lots that were the subject of discussion at the January 26th meeting. He also pointed out the Perch Road area that was of concern to Board members, as well. In response to Director Whitney's inquiry, he explained that the 300 foot basis for requiring connection to the water and sewer system seems to be a matter of what is a reasonable expense to place on an individual owner to connect to the system. He suggested sending a letter to owners of the lots of concern advising them of the tax benefits of donation. A draft letter was provided for the Board's consideration. Director Eads felt that the second sentence should be clarified so the owners understand that the cost to extend the services must be paid for by the property owner. He also asked that a closing paragraph be added inviting them to call the District office with any comments or questions, and that the letter be signed by the General Manager. Director Whitney suggested the wording of the second sentence be changed to read "The cost of extending such improvements are not paid for by the District, and may be prohibitive to the lot owner." Director Estabrook agreed that the letter should be as general as possible. He advised getting verification from the County that Perch Road has been officially abandoned, and suggested that the word "may" be added in front of "lack" in the first sentence, and that the phrase "because of the geological instability of the area" be struck from the end of the second paragraph. Director Orth expressed his concern that some lots have a relatively high assessed value, and felt that further investigation should be done prior to sending letters to those property owners. Director Orth made a motion authorizing the edited letter to be sent to the lot owners, seconded by Director Whitney. The motion passed unanimously.

5. CONSIDERATION OF A RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF AN INSTALLMENT SALE AGREEMENT, AND RELATED INSTRUMENTS, AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH TO COMPLETE THE REFINANCING OF THE EXISTING WATER LOAN.

General Manager Williams stated that the District had formally accepted the proposals from LaSalle Bank to refinance the Water Loan, and from Steve Melikian to act as Bond Counsel. The savings over the life of the loan total $95,848, more than 10%. Also, the District will be able to release the reserve funds required under the present agreement, and begin to build reserves over a six month period to match the first payment. He explained that LaSalle bank will pay off the loan to DWR and take possession of the water plant that is currently being held as collateral. They will then release ownership of the water plant to the District which will pay for it in semi-annual installments. He clarified that the resolution number 1999-6 had been used in the preparation of the loan documents, and that is why the resolutions presented at this meeting were out of numerical order. After a brief question and answer session about the specific terms of the agreement, Director Orth made a motion to approve Resolution 1999-6, a Resolution Authorizing the Execution and Delivery of an Installment Sale Agreement, and Related Instruments, and Determining Other Matters in Connection Therewith, seconded by Director Whitney.

The vote on the motion was as follows:

AYES: Directors: Eads, Whitney, Estabrook, Orth, Skezas
NOES: Directors: None
ABSENT: Directors: None
Resolution No. 1999-6 adopted.

6. CONSIDERATION OF A RESOLUTION OF THE BOARD OF DIRECTORS OF BROOKTRAILS TOWNSHIP COMMUNITY SERVICES DISTRICT URGING THE COUNTY TO PROVIDE FUNDS FOR IMPROVEMENTS AND REPAIRS TO SHERWOOD ROAD AS PART OF THEIR UP-COMING FISCAL YEAR BUDGET.

General Manager Williams explained that due to changing circumstances at the County, the road fund may experience an increase of $400,000 to $1,000,000 next year. At the annual planning meeting the Board expressed their desire to convey their concerns about the condition of Sherwood Road to the Board of Supervisors by means of a resolution. A draft resolution noting the sections of the Specific Plan concerning improvements to the Sherwood Road/Birch Street intersection, the need for enhancement of safety and vehicular movement, and the development of a trail between the Township and the City, was presented for the Board's consideration. Director Eads raised his concern about a possible conflict of interest on the part of Director Whitney. Director Whitney stated that, for the record, he was sure that no conflict of interest existed with regards to this resolution. Director Whitney asked that the word "Subdivision" in the first sentence be changed to "Township." Director Estabrook felt the need to stress the safety issue. He thought that perhaps the items listed from the Specific Plan should be prioritized, and was not sure that widening Sherwood Road would enhance safety, as it may encourage speed as well as pedestrian and bicycle traffic. President Skezas commented that the County seems to be assuming that the Second Access and Sherwood Road improvements will be addressed as part of an assessment district, and is ignoring needed improvements in anticipation of that. He felt a need to encourage the County to address the current problems in a more timely manner. Director Orth suggested adding the word "safety" in front of "consideration" at the end of the fourth "Whereas." Director Estabrook suggested adding the words "vehicular and" in front of "non-vehicular" in the same paragraph. President Skezas called for a motion to adopt Resolution No. 1999-8, a Resolution of the Board of Directors of Brooktrails Township Community Services District Urging the County to Provide Funds for Improvements and Repairs to Sherwood Road as Part of Their Up-Coming Fiscal Year Budget, with the three changes noted. Director Orth stated "so moved", the motion was seconded by Director Whitney, and the vote was taken as follows:

AYES: Directors: Eads, Whitney, Estabrook, Orth, Skezas
NOES: Directors: None
ABSENT: Directors: None
Resolution No. 1999-8 adopted.

G. SPECIAL REPORTS - THE GENERAL MANAGER.

i. Significant Correspondence received since last meeting:

A letter from Director Whitney concerning the Willits Watershed Group was reviewed by the Board. General Manager Williams suggested asking the Superintendent of Utilities, Wendell Wilson, to attend the next meeting on April 13th. A letter to Director Whitney had been drafted in response to his letter concerning 50 lots that were appraised by Dave Hope in 1986, and subsequently sold to Mountain Retreat as part of a group. Attached to the response was a breakdown of the current status of the 50 lots. General Manager Williams suggested adding some of the lower value lots to the list of lots to receive donation letters. Director Orth noted, for the record, that the appraisals done in 1986 were used to help the Board understand that there were both low and high value lots. It was understood at the time that if the District continued to sell the lots individually it would be a slow process and the end result may have been that there would not be enough money to retire the bonds.

ii. Personnel

iii. Finance

iv. Planning

As a follow-up to the annual planning meeting, District Architect Axt submitted correspondence concerning final inspections upon completion of construction, and a copy of his checklist used when conducting site review. Director Eads suggested sending a letter to the County Planning and Building Department expressing dissatisfaction with the current inspection process, which he felt was partly responsible for the problems in the District. General Manager noted that District Architect Axt had provided new design review standards for modular housing which will be reviewed by BARC on April 6th, after which time they will be presented to the Board. Also provided were plans for the proposed changes to the Proshop which will allow a wider variety of foods to be offered to golfers.

v. Possible upcoming agenda items

vi. Other

A letter from the County Department of Transportation outlining planned road improvements was reviewed.

H . PUBLIC COMMENTS
None

I. ADJOURNMENT
Director Orth moved to adjourn and President Skezas declared the meeting of March 23, 1999 closed at 8:55 p.m.

PAUL A. WILLIAMS
Secretary to the Board of Directors

GEORGE C. SKEZAS
President