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MINUTES


BROOKTRAILS TOWNSHIP COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

BROOKTRAILS COMMUNITY CENTER

24850 Birch Street, Willits, CA 95490

January 9, 2001

The Board of Directors of Brooktrails Township Community Services District met in regular session on January 9, 2001 in Brooktrails Community Center. President Richard Estabrook called the meeting to order at 7:07 p.m.



REPORT ON CLOSED SESSION

President Estabrook reported that the Board had just come out of closed session for the purpose of conducting the Quarterly Employee Evaluation of the Director of Emergency Services.

Note: Director Venturi was present for the entire closed session, but due to an obligation of his employment, was absent at the beginning of the regular meeting. It was his intention to return, but he was unable to do so because of a power outage and early adjournment.



A. PLEDGE OF ALLEGIANCE


B. ROLL CALL

Roll call showed the following Directors present: Monteleone, Orth, and Estabrook. Also present were General Manager Chapman and District Counsel Neary.


C. ADDITIONS/ ADJUSTMENTS TO THE AGENDA

None


D. MINUTES OF PREVIOUS MEETINGS

December 12, 2000

Director Orth moved to approve the minutes of December 12, 2000 as written, seconded by Director Monteleone. The vote on the motion was taken as follows:

AYES: Directors: Monteleone, Orth, Estabrook

NOES: Directors: None

ABSENT: Directors: Whitney, Venturi

Motion Carried.


December 19, 2000

Noting that Director Monteleone was absent from the December 19th meeting, President Estabrook suggested deferring approval of the minutes until the next meeting. District Counsel Neary felt that because Director Monteleone had watched the video tapes of the meeting, she could vote to approve the minutes.

Director Orth asked that on page 3095, in the third paragraph of item number 5, the sentence "Director Whitney assured the audience that any locked gates could be opened by emergency personnel" be changed to "Director Whitney assured the audience that Neighborhood Watch members have been given bolt cutters to respond to locked gates."

President Estabrook asked that the following sentence be added after the last sentence in the top paragraph of page 3097, "Also in response to President Estabrook, Mr. Jones agreed that Alternative 'D' would only work in conjunction with a bypass, and the bypass itself should alleviate most of the congestion currently experienced along Highway 101 in Willits."

Director Orth moved to approve the minutes of December 19, 2000 as amended, seconded by Director Monteleone. The vote on the motion was taken as follows:

AYES: Directors: Monteleone, Orth, Estabrook

NOES: Directors: None

ABSENT: Directors: Whitney, Venturi

Motion Carried.


E. SPECIAL PRESENTATION - None


F. PUBLIC HEARING - None


G. PUBLIC COMMENTS

Bob Houtz, of Harrah Place, asked for clarification of the District's enforcement powers relating to the illegal driveway at the manufactured home at Primrose Drive and Brooktrails Drive, which was listed for sale. In response, Director Orth replied that the District now requires a copy of the County encroachment permit. However, this home was installed prior to that requirement, and enforcement must be initiated through the County.

District Counsel Neary commented that this violation should be disclosed to any potential buyer, and suggested a letter be written to the listing agent advising them of the situation.

Director Monteleone thanked Mr. Houtz for his concern, and encouraged residents to utilize the Request for Action forms.

Mike Aplet, of Hawk Drive, came forward and noted that the District has also established the two step design review process, giving it the ability to withhold a permanent water connection until the home complies with the plans as approved.

Warren Miller, of Perch Drive, came forward to express concern about the condition of the Fire Department staff vehicles.


H. ACTION AGENDA

2. REVIEW OF THE SITE DEVELOPMENT STANDARDS PACKET, AND CONSIDERATION OF MODIFICATIONS TO INCLUDE THE NEW STANDARDS FOR MANUFACTURED HOUSING AND CHANGES TO THE LANGUAGE IN THE SECTION CONCERNING WATER AND SEWER CONNECTIONS.

General Manager Chapman read the edited paragraph aloud. President Estabrook gave a brief history of the events that prompted the changes.

Director Monteleone commented that the Board had a focus meeting on the Site Development Standards last summer. She noted several things that were discussed at the time and had not yet been accomplished, including a second site inspection before the foundation is poured, a requirement that the County notify Brooktrails of any permits applied for within the District, and that a workshop be set up at Brooktrails Community Center with the County Planning and Building staff and manufactured home dealers to educate them on the Brooktrails Design Standards. She also asked that District Architect Axt, during the site review, note any negative impacts on sensitive habitat.

With regards to the introductory letter, she asked that the phrase "before any grading, tree cutting, or construction begins" be added to the end of the second sentence, and that the phrase "upon completion of construction" be inserted after the words "in addition" at the beginning of the third sentence. She pointed out a typographical error on the second page, and asked that the word "should" be changed to "must" in all instructions under "Architectural Review - Site Improvements." In item 4 on the same page, she asked that "or more" be added after "6 inches." She suggested the County be asked to link the Brooktrails Design Standards on their website, in Chapter 20.232.

In response to her suggested changes to page 10-31 of the Specific Plan, District Counsel Neary outlined the lengthy process to change the Specific Plan itself, and suggested that it be done as a part of the five-year review in 2003. To address her immediate concerns, he suggested the County be asked to adopt an ordinance to prohibit storage of non-operational vehicles in the front yard setbacks.

Because of an abrupt power outage at 7:48 p.m., the Board agreed to continue the discussion of the Design Standards at the annual planning meeting.


3. BROOKTRAILS TOWNSHIP SPECIFIC PLAN ANNUAL REPORT OF THE ENVIRONMENT AND PLANNING AND REVIEW OF SPECIFIC PLAN DEVELOPMENT REDUCTION PROGRAM.

Deferred to the Annual Planning Session.


4. REVIEW OF MATERIAL TO BE PRESENTED TO THE BOARD OF SUPERVISORS AT THE APPEAL HEARING TO THE APPROVAL OF THE LAWRENCE WHITE SUBDIVISION TO BE HELD IN UKIAH ON JANUARY 23, 2001.

The Board reviewed a draft letter to the Board of Supervisors concerning the appeal of the Planning Commission's approval of the minor subdivision application of Lawrence White, and unanimously agreed that the District would join in the appeal which was filed by Director Whitney and President Estabrook.

On the advice of District Counsel Neary, the members present agreed to strike paragraph 1, titled "Protection of the Sewer Main", as its inclusion could be detrimental to the Board's objective. President Estabrook further suggested that the letter was not in final form, but would still need to be revised after the meeting, pending District Counsel Neary's review. Board members authorized staff to edit the letter accordingly, as the hearing was prior to the next regular Board meeting.

In response to concerns raised by President Estabrook in a letter dated January 7, 2001, District Counsel Neary provided copies of his written response, in which he pointed out that the District, as an easement holder, has a property interest in the White property and an enforceable right that Brooktrails' easement should not be unduly burdened. The proposed subdivision, and the construction of an access road over the existing sewer easement, would create an undue burden on the District. He also pointed out that because of the easement, Mr. White had a legal obligation to obtain the District's approval prior to submitting his subdivision application to the County. His failure to do so could result in the subdivision approval being of no value.

Board members voiced concern about future subdividing of the adjoining property owned by Mr. White's son, and the use of the road as access. District Counsel Neary suggested a title search be done to determine the legitimacy of the son's holding. The Board members concurred with Counsel's suggestion.

Director Orth made a motion that Director Whitney, President Estabrook, District Counsel Neary, and General Manager Chapman attend the hearing on January 23, 2001 in Ukiah to speak on behalf of the District. The motion was seconded by Director Monteleone and passed unanimously by the members present.


5. REVIEW OF GRANT FUNDING OPPORTUNITIES UNDER PROPOSITION 13 (COSTA-MACHADO WATER ACT OF 2000).

General Manager Chapman explained that the District can apply for up to $200,000 for preparation of a Watershed Management Plan, which would tie into the Regional Watershed Management Plan. Development of such a plan is a requirement for obtaining funds. Once the plan is developed, the District would then be able to apply for a combination grant to fund the restoration of the Willits Creek salmon habitat and the acquisition of a watershed conservation easement upon the Mayfield property.

Director Monteleone thanked General Manager Chapman for his informative report.

Director Orth made a motion to authorize the General Manager to obtain proposals from consultants for preparation of the Watershed Management Plan. The motion was seconded by President Estabrook and passed unanimously by the members present.


6. PROPOSED MODIFICATIONS TO BROOKTRAILS TOWNSHIP 2001 WEED / FUEL ABATEMENT PROGRAM.

Deferred to January 23, 2001.


7. ANNUAL REPORT OF OFFICER AND EMPLOYEE EXPENSE REIMBURSEMENT. EACH YEAR THE BOARD REVIEWS PAYMENTS MADE TO OFFICERS AND EMPLOYEES.

The Board received and filed the annual report.


8. DISCUSSION OF SCHEDULE AND POSSIBLE AGENDA ITEMS FOR ANNUAL THE PLANNING MEETING.

Deferred.


I. SPECIAL REPORTS

General Manager will report on significant activities within the District including but not limited to the following:


i. Significant Correspondence received since last meeting:

Letter from MCOG regarding the Statewide Transportation Improvement Plan, and review of draft response.

Deferred to January 23, 2001.


ii. Personnel

 

iii. Finance

The December Warrants and report of Accounts Payable were reviewed by the Board.


iv. Planning


v. Possible upcoming agenda items


vi. Other


J. PUBLIC COMMENTS


K. ADJOURNMENT

Director Orth moved to adjourn and President Estabrook declared the meeting of

January 9, 2001 closed at 8:45 p.m.


MICHAEL V. CHAPMAN

Secretary to the Board of Directors


RICHARD ESTABROOK,

President


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